Accounts Payable Specialist

West Coast Accounts Payable Specialist  (Remote)

Full-Time, Remote // Hourly, Non-Exempt // Includes Benefits, PTO, Equity

Steno is growing! We’re looking for an experienced and detail-oriented Accounts Payable Specialist to join our winning team! This role will work Monday through Friday, 9 am -6 pm PST.

In this role, you’ll help manage our financial relationships with contractors and vendors, ensuring productive communication and promoting efficient billing practices.

Who are you?

We’re looking for an Accounts Payable Specialist who is highly organized and thrives in a busy, fast-paced environment. We know you’ve heard this before, but we mean it! We hope you’re excited by the highly-variable nature of a growing startup, knowing that the best-practices you help develop and enact will allow us to continue to grow at our current pace and beyond.

As an integral part of our Finance team, you’ll work closely with all of our vendors and contractors, becoming familiar with each of their billing structures and ensuring timely delivery of payment. If you are familiar with Excel and have spent a lot of time in Bill.com, you’ll feel at ease diving into our current systems and helping to facilitate and manage vendor payments and employee expenses.

Operating with a hospitality mindset, often under pressure, is critical to ensuring our internal and external clients are able to operate at full capacity. You’ll be interfacing directly with Steno’s contractors and vendors–important members of our larger community–while also working cooperatively on your small team, so it’s essential that you’re cool and collected while coordinating many moving parts. 

On a regular basis you will  

• Work with vendors to help them set up payment processes in Bill.com and manage vendor relationships.
• Review billing information for vendors and contractors to ensure accuracy in Bill.com and QuickBooks. 
• Review and approve expense reports for employees (review, verify receipts, ensure correct coding, etc.).
• Ensure all vendors have W9s on file and assist with distributing 1099 forms at year end.
• Assist vendors with resolving payment and/or invoice discrepancies.
• Assist with month end close activities as necessary

You’re gonna crush it if

• You have a minimum of two years previous experience in an Accounts Payable role
• You’ve worked in a client-facing role and enjoy interacting directly with contractors and vendors
• You thrive while operating independently and dealing with ambiguity. Don’t worry–we won’t leave you hanging. 
• You have direct experience using QuickBooks and Bill.com in a professional setting
• You are very comfortable with digital productivity tools like Google Workspace, Slack, and Zoom. We’re a fully remote team and rely heavily on these applications to help us communicate smoothly and efficiently! 
• You’re a critical thinker; someone who is creative and can come up with new and innovative solutions to day-to-day challenges
• You have the ability to work though highly-detailed processes at an efficient pace while staying organized
• You have the desire to work with a fast-paced and quickly growing tech start-up and you are enthusiastic about the opportunity for growth within the company; knowledge of the court reporting industry is a huge plus! 

Compensation & Benefits

• Salary - $20-$25/hour 
• Health, Vision, & Dental Benefits - generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health - shared benefits to be used among employees and families
• Flexible Paid Time Off - allowing employees to find balance in their lives
• Options of Equity - we know our success is nothing without our team
• Access to a 401k through Guideline
• A home office setup and a monthly stipend to offset internet and phone costs 

Our Team 

Our small team is incredibly mighty! Under the direction of The VP of Finance, this functional team plays a pivotal role in finance and analytics here at Steno!