Assistant Facility Manager

Role Summary

The Assistant Facility Manager provides operational and administrative support to the Corporate Real Estate (CRE) and Facilities Office Services team, helping ensure the Maersk office operates efficiently, safely, and in alignment with corporate standards. This role supports day‑to‑day facilities operations, vendor coordination, employee services, compliance tracking, and workplace initiatives while delivering a high‑quality, customer‑focused employee experience.

Key Responsibilities

Facilities & Office Operations

• Support daily facility operations for assigned corporate office locations
• Assist with service requests, work orders, and follow‑up to ensure timely resolution
• Conduct routine walkthroughs and report maintenance, safety, or cleanliness issues
• Support preventative maintenance programs and scheduled building services
• Assist with office moves, seating changes, and space setup as directed

Vendor & Service Coordination

• Coordinate with external vendors (janitorial, maintenance, security, HVAC, landscaping, Desktop Services) to support service delivery
• Track service requests and escalate issues as needed
• Support Contract Administration, including vendor onboarding, COI tracking and compliance documentation.
• Support contract administration and vendor performance tracking

Administrative & Financial Support

• Assist with invoice processing, operating expense (OPEX) tracking and budget monitoring
• Maintain accurate facility records, logs, and documentation
• Support budget tracking and reporting for facilities‑related expenses
• Maintain accurate property records, logs, and documentation

Health, Safety & Compliance

• Support compliance with Maersk Health, Safety, Security, and Environmental standards
• Assist with safety inspections, corrective action tracking, and incident documentation
• Support emergency preparedness efforts, drills, and site communications
• Assist with secure handling of confidential documents and authorized document disposition processes

Employee Experience & Communication

• Serve as a point of contact for employees regarding facility‑related questions and requests
• Support internal communications related to building operations, maintenance notices, and site updates
• Assist with workplace initiatives, events, and engagement activities coordinated by CRE or Facilities
• Promote a professional and well‑maintained workplace environment that reflects Maersk’s values.

Continuous Improvement

• Identify opportunities to improve processes, service delivery, and workplace efficiency
• Identify opportunities for operational efficiencies, cost savings and service improvements
• Assist with audits, inspections, and special projects as assigned

Qualifications & Experience

Required

• High school diploma or equivalent; associate or bachelor’s degree in Facilities Management, Business, or related field preferred
• 1–3 years of experience in facilities, office services, corporate real estate, or administrative support
• Basic proficiency in Microsoft Office (Outlook, Excel, Word)
• Strong organizational and multitasking skills

Preferred

• Experience in a corporate or multi‑site office environment
• Familiarity with work order systems
• Knowledge of vendor COI requirements and basic contract administration
• Exposure to safety, security, or compliance processes

Skills & Competencies

• Customer‑focused, service‑oriented mindset
• Strong attention to detail and follow‑through
• Clear verbal and written communication skills
• Ability to prioritize tasks in a fast‑paced environment
• Professional demeanor with strong integrity and discretion
• Team player with the ability to work independently when needed

Working Conditions

• Primarily office‑based with frequent movement throughout the facility
• Occasional lifting, setup, or after‑hours support may be required
• Interaction with employees, vendors, contractors, and leadership

Salary: $85,000 - $110,000*

Benefits: Full time employees are eligible for Health Insurance, Paid Time Off, and 401k Match

* The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in acco