Jobs and Careers
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Warehouse Purchasing Associate
DEX ImagingUnited Statesfull_timeVerifiedPosted 23 Jun 2026
About the role
The Parts Buyer is responsible for executing daily purchasing transactions and managing purchase orders for service parts across assigned branches or regions. This role ensures parts are ordered accurately, received on time, and resolved quickly to support uninterrupted field service operations.
The Parts Buyer works within established procurement strategies, supplier agreements, and inventory policies set by the National Parts Manager and Procurement leadership.
The Parts Buyer reports to the Parts Purchasing Supervisor or Parts Purchasing Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Purchasing Execution
• Create and manage purchase orders for service parts across assigned branches or warehouses.
• Ensure all purchases comply with:
• Ensure all purchases comply with:
- Approved OEM and authorized supplier lists
- Contracted pricing agreements
- Minimum order quantities (MOQs)
- Lead-time parameters
• Follow centralized vs. branch-specific purchasing guidelines.
• Balance order timing and quantities to support service demand while minimizing freight and expediting costs.
• Maintain organized documentation of purchase activity within ERP systems.
Order Management & Expediting
• Monitor open purchase orders and track order status daily.
• Proactively manage:
• Proactively manage:
- Backorders
- Partial shipments
- Allocation constraints
- Critical down-machine parts
• Expedite orders impacting service response times or technician productivity.
• Communicate delays, substitutions, and delivery changes to Inventory, Service, and Branch teams.
Vendor & OEM Coordination
• Serve as day-to-day operational contact for OEMs and authorized suppliers regarding:
- Order acknowledgements
- Shipment confirmations
- Delivery discrepancies
• Verify pricing accuracy against contracted agreements.
• Escalate recurring vendor performance issues (lead times, fill rate, accuracy) to the Supervisor or National Parts Manager.
Inventory Support & Replenishment
• Execute replenishment orders based on:
· Min/max levels
· Reorder points
· Usage trends
• Support:
• Support:
· Branch stocking programs
· Regional warehouse replenishment
· Technician trunk stock restocking
• Identify unusual usage spikes or recurring stockouts and report findings to Inventory Management.
• Identify unusual usage spikes or recurring stockouts and report findings to Inventory Management.
Systems Accuracy & Controls
• Maintain accurate purchasing data within ERP systems.
• Ensure proper receiving confirmation and timely PO closure.
• Assist with research related to receiving discrepancies or invoice mismatches.
• Follow purchasing approval thresholds and company policies.
• Support cycle counts and audit requests as needed.
• Ensure proper receiving confirmation and timely PO closure.
• Assist with research related to receiving discrepancies or invoice mismatches.
• Follow purchasing approval thresholds and company policies.
• Support cycle counts and audit requests as needed.
Returns, RMAs & Credits
• Process vendor returns and RMAs according to company policy.
• Track open returns and ensure credits are received and applied correctly.
• Coordinate with Accounting to resolve vendor credit discrepancies.
• Track open returns and ensure credits are received and applied correctly.
• Coordinate with Accounting to resolve vendor credit discrepancies.
MULTI-BRANCH COMPLEXITY HANDLED BY THIS ROLE
• Supporting multiple branch demand profiles
• Managing inter-branch transfer requests vs. external purchasing
• Handling OEM allocation constraints
• Managing freight costs through consolidation when appropriate
• Balancing service-level urgency with inventory control
• Managing inter-branch transfer requests vs. external purchasing
• Handling OEM allocation constraints
• Managing freight costs through consolidation when appropriate
• Balancing service-level urgency with inventory control
HOW THIS ROLE WORKS WITH OTHERS
Parts Purchasing Supervisor / Parts Purchasing Manager / National Parts Manager
• Receives direction on purchasing priorities and escalation issues.
• Escalates systemic supplier or operational issues.
• Receives direction on purchasing priorities and escalation issues.
• Escalates systemic supplier or operational issues.
• Executes repleni
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