Secretary Specialist Supervisor - Maine Correctional Center

Location: Windham,Maine,United States

Secretary Specialist Supervisor - Maine Correctional Center

Code: 6587          

03600-1141

Grade:  22

Pay:   $49,233.60 - $70,824.00 annually

Open: August 16, 2024

Close: August 30, 2024

Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff, clients and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society, including treatment, education, and job training.

Maine Correctional Center is seeking qualified candidates for Secretary Specialist Supervisor in Windham. The is an executive level paraprofessional work supporting the Command Staff as well as MCC’s Executive Team by providing advanced administrative support the requires in-depth knowledge of accompanying processes and procedures. This position provides assistance in the development, implementation, and/or management of programs and policies at the statewide level for a department, board, or commission. Work consists of advanced secretarial and paraprofessional support services requiring a proficient knowledge of office processes and administrative functions. Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.

We are committed to rebuilding lives and are searching for great team players, with a professional attitude and well-developed integrity and ethics, to join us in this mission.

MINIMUM QUALIFICATIONS: 

Training, education, or experience in office and administrative support work that demonstrates

• 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies;

and -

• 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

 Background and fingerprint checks are required for this position, to obtain permissions to use Fox Messenger for warrant checks.

REPRESENTATIVE TASKS: (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned.)

• Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Develop, recommend, and implement new systems, procedures, or organizational changes to improve organizational efficiency and effectiveness.
• Interpret and implement the policies and decisions of superiors.
• Administer and/or oversee scheduling system.
• Conduct research on sensitive issues and prepare special reports and/or briefing papers.
• Respond independently to questions and inquiries from public and private sources concerning high-level and/or sensitive issues and activities.
• Independently compose, review, edit, and/or approve correspondence with letters from the public, staff and residents
• Liaise between supervisor and internal and external sources on key matters.
• Apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.
• Transmit orders and decisions to proper persons with explanations as necessary; and follow up for compliance, completeness, and timeliness.
• Represent supervisor/program at public meetings, including explaining organizational, program, and/ or project goals.
• Implements and complies with human resource laws, policies, procedures, and practices, such as: AA/EEO, recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, human resource components of security protocols of agency information security and confidentiality policies, and employee safety in order to ensure fair and equal treatment of personne