Administrative Assistant (AA)

Job Description

We are seeking a talented and motivated Administrative Assistant to provide comprehensive administrative support to our management teams. The successful candidate will have a track record of strong performance and problem-solving skills. The position requires the ability to work independently, take initiative, and collaborate with internal and external stakeholders. It requires good judgment, confidentiality, strong work ethic, a high degree of accountability, excellent organizational and information technology skills, and an understanding of how to move complex projects forward. This position will report into the Director of Country Operations. 

The primary activities include but are not limited to the following:

• General Secretarial/Clerical duties

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.

• Develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.

• Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements.

• Communication Skills must be at a level to effectively interact with our company's executives and internal/external clients to maintain workflow.

• Coordinates special projects.

Extent of Travel: 10%

Education:

• Required: High School Diploma 

• Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience:

• Minimum of (5) years Administrative Assistant experience.

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.

• Experience with SharePoint preferred.

• Strong meeting planning support experience.

• SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms.

• Professional communication skills.

• Workday experience preferred.

#MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics.  For more information about personal rights