Assistant Director Admitting & Throughput-21400-WST-001

The Assistant Director assists in monitoring the daily operations of the department operations including staff supervision, retention, budgetary oversight, materials management, and data management. The Assistant Director develops and implements departmental policies and procedures.

The Assistant Director has direct oversight of 8-10 managers/supervisors and over 60 staff members. Areas of Responsibility include:

Admitting Department Registration; Hospital Wide Bed Management; Decedent Affairs

Ambulatory Surgery Arrival and Registration

Endoscopy Arrival and Registration

Labor and Delivery Arrival, Registration, Bed Management

14B - Hospitality Services

1.Assists the Director in the day-to-day operations of the department. Provides professional and administrative guidance to staff.

2.Evaluates operations and identifies possible improvements within the department. Consults, advises and informs Director concerning administrative issues, needs and problems.

3.Plans, organizes and implements services to meet departmental goals. Participates in developing and implementing department wide policies and procedures.

4.In collaboration with the Director, oversees all bed placement and throughput activities. Works collaboratively with RN Bed Managers and Deputy CNO to ensure safe and efficient patient assignments and movement.

5.In collaboration with the Director, oversees the quality and accuracy of all registrations including patient demographics, insurance verification and financial coding.

6.In collaboration with the Director, oversees the hospitality operations on the14B private unit.

7.Ensures the accurate and timely filing of death certificates and handling of decedent affairs by staff members.

8.Actively participates in Emergency Management planning, preparation, drills and events.

9.Interviews and recommends hiring of new staff. Assists in departmental orientation, mentoring, and training and probationary and annual evaluations of staff members. Recommends particular recognition, discipline, and, if necessary, discharge of assigned staff members.

10.Assists in the preparation and planning of budgets to control costs and allocates funds in accordance with departmental functions. Performs regular reconciliations, analysis and justification of cost variances

11.Recommends and implements cost effective measures in department operations.

12.Develops and maintains effective working relationships with various Hospital departments to facilitate departmental and institutional goals. Maintains communication between governing boards, medical staff, and department heads by meetings and coordinating interdepartmental functioning.

13.Represents the department on hospital and system wide committees.

14.Establishes work schedules and assignments for staff, according to workload, space and equipment availability.

15.Develops and maintains computerized record management systems to store and process data such as personnel activities and information. Produces reports as requested or as necessary.

16.Maintains the competencies and skills of staff through proper training and development. Identifies ongoing educational needs and assists in staff development programs.

• Bachelors Degree in Health Care Administration, Public Administration or related field; Masters Degree preferred.
• 5 years minimum experience
• Experience in patient registration and bed planning required.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.<