Research Administrative Coordinator II, Gerontology

Job Summary

 We are seeking a RAC to manage a variety of research activities for the Gerontology department and support faculty with financial and administrative tasks. This role involves ensuring timely submission and post-award management of research projects while maintaining compliance with institutional and sponsor requirements. The RAC will act as a key liaison to the Office of Research, enhancing support and coordination for all pre- and post-award services.

Education / Experience

• Bachelor’s degree in a related field or equivalent education and/or experience. 
• Three years of experience with grant preparation and management of grant budgets

Skills and Qualifications

• Excellent oral and written communication skills. 
• Strong organizational skills.
• Proven time-management skills and the ability to manage multiple tasks. 
• Must be a team player with focus on customer satisfaction. 
• Ability to work independently and be self-motivated. 
• Ability to maintain confidentiality. 
• Computer and software literacy needed to perform the duties of the position. 
  • Portals, Huron, ERP systems like CORE Connect and Workday, Excel including basic formula and pivots. 
• Ability to build effective relationships with faculty, staff, and external departments.

Key Responsibilities

1. Grant and Contract Submission:
   • Support faculty and department administrators in preparing and submitting grant applications.
   • Ensure applications meet institutional requirements and administrative processes.
   • Provide examples of various grant applications to investigators.
2. Proposal Assistance:
   • Assist faculty in obtaining and reviewing guidelines for proposals and applications.
   • Electronically submit applications to funding agencies.
   • Finalize proposal submissions to ensure completeness and adherence to requirements.
3. Funding Awareness:
   • Work with the Business Manager and faculty to raise awareness of funding opportunities and deadlines.
   • Process grants for Project Development/Proposal Submission.
4. Coordination of Multi-Investigator Awards:
   • Assist faculty in coordinating proposal components from various participants for multi-investigator awards.
5. Budget Preparation:
   • Collaborate OSP and faculty to create grant budgets.
   • Prepare and assemble supporting documents for budget justification.
6. Subcontracts and Negotiations:
   • Create, coordinate, and review subcontract grant applications.
   • Coordinate negotiation correspondence and recommend approval of research agreements.
7. Training and Development:
   • Participate in training sessions to enhance understanding of grants administration.
8. Liaison Role:
   • Act as a liaison to the Office of Research and funding agencies for contract and grant applications.
9. Administrative and Financial Management:
   • Monitor expenditures on numerous large grants and departmental accounts. Perform day-to-day budget management of assigned funds, prepare regular reports and analyses on the financial status of grant accounts.
   • Establishes accurate financial projections by examining past and future expenditures to determine if adequate funds are available as needed. Reviews financial information with faculty investigators and/or departmental administrators to determine and implement distribution changes as appropriate. 
   • Prepare re-budgeting requests and financial progress reports.
   • Analyze monthly expense reconciliation reports and provide more detailed information when necessary. 
   • Establish and maintain financial databases and files 
   • Prepare financial analysis of departmental units and accounts, and other special projects as directed.
   • Manage equipment acquisition and documentation.
   • Coordinate sponsor updates, time and effort information, and personnel actions related to projects.
   • Oversee HR transactions for grant accounts and ensure accurate salary postings.
   • Track research time and effort.
10. Regulatory Compliance:
    • Assist in preparing regulatory documents (ACUC, IRB, radiation safety, biosafety).
    • Review and advise on regulatory changes.
    • Orient new researchers to departmental and institutional procedures.

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Healt