Human Resources Administrative Assistant/Coordinator Coordinator and Admin

HR Coordinator & Admin - HG09CN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

         

The Human Resources Administrative Assistant/Coordinator will be responsible for supporting two senior leaders within our Human Resources Organization.  In this role, you will handle, with a high degree of confidentiality, competence and diplomacy, a variety of administrative, project based and data driven responsibilities to maximize effectiveness of the leaders.

The selected candidate will develop a broad knowledge of the leader’s responsibilities, how the organization works, company and functional policies, practices and goals.  This allows the successful candidate to provide a full range of program and administrative support with a high degree of understanding of expected outcomes including time constraints, deadlines and other implications. Works side-by-side with executive(s) to proactively coordinate team / leader workflows, anticipate barriers, raise awareness and implements options to ensure operational efficiency. 

This role will have a Hybrid work arrangement, with the expectation of working in the Hartford office 3 days a week (Tuesday through Thursday).

Responsibilities:

• Maintain and schedule calendar appointments

• Assist in monitoring of reports (budget, staff allocation, etc.)

• Communication on behalf of leader to all levels of staff

• Coordinate visitor itineraries and arrangements

• Act as proxy for assigned leaders for company systems (Workday, expense reporting, Cliqbook, Coupa, EY Online, etc.)

• Coordinate meeting / huddle set up needs for the team (room reservation, technology, meeting materials)

• Coordinate office supply ordering and equipment requests

• Arrange travel and expense report submission

• Partner across the various HR areas (Centers of Excellence & Human Resources Business Partners) as well as with executive admin staff for the ELT and/or business leaders for data gathering, understanding of timelines and coordination of deliverables; share best practices among peers

• Provide program support and coordination for key HR processes (i.e., reward and recognition, succession and talent review planning, workforce planning, reduction in force, employee survey, team effectiveness workshops, executive onboarding)

• Act as “air traffic controller” to manage executive’s time appropriately to balance meetings and deliverables against priorities.

• Work with general oversight on small scale projects; for broader scale projects, contribute project documentation and support (such as initial research, data compilation, tracking project plans, etc); set up mechanisms to monitor and report on progress  

• Produce monthly, quarterly or adhoc reports as needed (Workday, Tableau)

• Prepare information using the appropriate format for various executive presentations and leadership meetings

• Act as administrator of team Share Point site, organizing and maintaining team documents

• Communicate to key stakeholders, leveraging most efficient and effective technologies

• Viewed as proficient in problem solving, organization, verbal and written communications

• Complete other ad hoc duties or special projects as requested, including event planning, office moves, etc

Qualifications:

• Demonstrated professional maturity, organizational understanding and communication skills (written and oral) that will work effectively with all areas and levels of The Hartford

• Experience with administrative support in corporate environment strongly desired

• High proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel (v-lookups, pivot tables), Share Point (managing files/docs on a team site), Outlook, MS Teams and OneNote.

• Tableau experience highly desirable

• Strong organizational and process excellence skills, especially in project, share point and calendar management.

• Excellent customer service skills and ability to handle simple customer requests and/or direct them to the most appropriate resource to receive accurate information and timely resolution

• Proven experience working in a fast-paced environment and handling multiple team members needs

• Initiative management – handling coordination efforts and