Assistant Budget Accountant – Auditor’s Office & Veterans Cemetery - J04240 - 12500

Base Pay: $26.94 Hourly

.

SUMMARY: Prepares and maintain proper, accurate and completed books, records, and accounts regarding the operations and financial transactions related to the management of the Veterans Cemetery. Prepares and manage all customer invoicing for billing, collections and accounts receivable functions.

The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed and considered as essential personnel for the County Auditor’s Office.

ORGANIZATIONAL RELATIONSHIPS:

Reports to: County Auditor and First Assistant to the County Auditor

Other: Works closely with other county employees, supervisors, department heads and county officials.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepares and monitors the progress of Veterans Cemetery budget following state statutes, county policies and procedures.

Assists in the preparation of the annual Veterans Cemetery budget using extensive professional judgment, research, spreadsheet programming and complex computation.

Assist in the preparation of the Annual Financial Comprehensive Report (AFCR) for Nueces County. Undertake complex special projects, as directed by management.

Assist in the preparation of the annual Nueces County budget proposal and adopted budget.

Creates projections f o r both expenditures and revenues in order to keep management informed throughout the fiscal year.

Identifies and analyzes budget related problems/errors, takes corrective measures to correct and creates Journal Entries JE as needed.

Prepare special analysis reports and independent research and investigates as necessary.

Reviews monthly fuel reading from Veteran’s Cemetery.

May review and/or post Budget Amendments and Project Budget Amendments as needed.

Review and prepare Internal Budget Amendment (IBA) for special revenue cost center after conferring with department head or their designated representative documents are correct. Responsible for posting IBAs in WorkDay.

Responsible for managing and overseeing the billing process for customers. This includes generating invoices, resolving billing issues, and maintaining accurate customer records for all accounts receivable.

Enter data for billing in accounting software with strong attention to details and accuracy.

Must have excellent communication skills with customers, and the ability to handle multiple tasks efficiently.

Generate and analyze billing reports to track revenue, outstanding balances, and ensure billing practices comply with company policies.

Responsible for managing and processing incoming payments, maintaining accurate records of accounts, and ensuring timely and accurate invoices. This role involves handling customer inquiries related to billing, managing overdue accounts, and supporting the overall financial operations of the organization.

Identify and address issues related to overdue invoices, payment terms, and collection strategies.

Maintain a spreadsheet for reconciliation to ledger for invoices billed and payments posted.

Prepare accounts receivable reports to ensure accuracy and completeness.

Assist on other duties as required.

All County Auditor Employees:

• Must be committed to achieving excellence in assigned duties, always in service of the county and community.

• Must have the ability to earn and keep the trust of fellow employees and community at large.

• Must be approachable and ready to assist fellow employees and the public.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier.

EDUCATION and/or EXPERIENCE: Bachelor's degree (B. A.) from an accredited four-year college or university with a major in accounting, finance, or business administration, plus two (2) years of accounting and/or budgeting experience. Graduate level education may be substituted year for year for the accounting and/or budgeting experience.

LANGUAGE SKILLS: Ability to read, analyze, and interpret program user guides, professional journals, technical procedures, or governmental regulations. Ability to write reports, flow charts, business corresponde