Accounting Coordinator II

Catholic Charities seeks to implement the Church's mission of social justice in the Diocese of Arlington in ways that strengthen individuals, families, and communities. In addition to a purpose-based work environment, Catholic Charities offers a generous benefit package including medical plans, generous holiday leave, paid Family Medical Leave*, flexible work options, career development, Diocesan tuition reimbursement*, retirement plans and much more.


Accounting Coordinator II
Ministry: Administration/Finance
Primary Office: Arlington
Hours per Week: 40 Hours - Exempt
Staff Supervisor: Senior Accountant
Telework Available: ____ No _x_Hybrid
Starting Salary: $60,450

Position Description:
Accounting Coordinator II – Accounts Receivable (AR) is responsible for revenue recording for donor contributions, MRS gift card in-kinds, program service revenue, foundation giving, grant giving, preparing journals for review, and preparing monthly reconciliations. The Accounting Coordinator II (AR) works collaboratively with the Finance team and reports directly to the Senior Accountant (AR).

Position Responsibilities:
• Prepare Deposits – Receive cash and check donations and program service revenue, review, and prepare for deposit. Review for appropriate attribution and smooth deposit. Take these payments to the bank for deposit.
• Cash Revenue, Donations – Monitor Deposits@ccda.net inbox for deposit information from programs. Process donations received to lockbox, Glebe office, and deposited by programs. Review for appropriate attribution. Send batches to Development for initial review. Once received from Development, process and enter into iMIS, creating batches as needed. Process and enter credit card donations as received. Send to Senior Accountant (AR) for review.
• Cash Revenue, Program Service Fees, and Grants – Monitor Deposits@ccda.net inbox. Receive and process program service revenue, grants, and other deposits and prepare for entry into Great Plains. Includes processing of PayPal Virtual Terminal payments using reports and pulling pivot tables. Communicate with Senior Accountant (AR) with questions about G/L to use for these entries. Communicate with Accounts Payable or programs for appropriate backup documentation. Send to Senior Accountant (AR) for review.
• Development – Communicate with Development department about questions regarding donation attribution, donor information, donor intention, or other needs.
• Program In-Kind Contributions Journal Entry – Receive Gift-In-Kind reports from programs monthly. Compare past information on current month’s report to previous reports for consistency. Prepare support documentation and journal entry spreadsheet for review by Senior Accountant (AR).
• MRS In-Kind Contributions – Receive, organize, and process gift card donations received by MRS. Account for cards in spreadsheet and communicate with MRS program director about distribution.
• Accrual Journal Entry – Indicate deposits for accrual to previous month in Great Plains. Gather support documentation and prepare journal entry for review by Senior Accountant (AR).
• GP/iMIS Reconciliation – Pull monthly donor and donation reports from iMIS. Organize, combine, and format iMIS reports into usable Excel spreadsheets. Compare with Great Plains Trial Balance to ensure iMIS and GP data consistency. Prepare for review by Senior Accountant (AR).
• PayPal Reconciliation – Format monthly PayPal reconciliation report. Organize pivot table using data from PayPal report and enter deposit amounts from iMIS batches, comparing these items along with the bank transactions to ensure the PayPal payments have been received and are in iMIS. Prepare for review by Senior Accountant (AR).
• Bank Transactions – Monitor bank transactions to operating account and reach out to program administrators about missing deposit information. Update bank transactions running spreadsheet when deposit information received, and batches created.
• Vouchers – Prepare vouchers for pass through donations or refunds as needed. Send to Senior Accountant (AR) for review.

Other Duties:
• Attend finance meetings periodically
• Provide audit support during annual audit
• Willingness to uphold Catholic social teaching

Qualifications & Skills:
• Strong analytical and technical skills
• Strong skills in time management
• Ability to communicate effectively through written and verbal means
• Strong interpersonal skills, ability to interact tactfully and effectively with clients and staff in a multi-cultural environment
• Excellent computer skills and proficiency in Microsoft Office
• Ability to learn new tasks and