Before/After School Site Supervisor, Bay Lake Elementary (Orange County Elementary Schools Program)

Description

Position Summary

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Assists in a variety of functions including communication, planning, marketing and evaluation of the school programs at a School site. The Site Supervisor supports participation and retention by assisting in the planning and execution of school programs to achieve strategic goals and provide outstanding customer service to all students and parents.

Our Culture

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. We are the Y.

Job Responsibilities  

• Provide direction, rules and supervision of the program activities and After School Counselors within the assigned School site.
• Assist the Program Director in the planning of the daily activities that fit the student’s needs and interests to build healthy lifestyles. Ensure that YMCA Character Traits are evident in all activities.
• Support the retention of School participation through excellent quality programming and maintaining the requirements of average daily attendance. Work toward positive parent/staff relations to ensure satisfaction with programming.
• Participate in Site Supervisor Monthly meetings for quality after school programming, such as character development, arts and crafts, sports, summer camp, etc.
• Provide a safe and healthy environment, both physically and mentally, by keeping within mandated ratios to ensure the operation of a quality School program.
• Responsible for generating revenue and or monitoring expenses according to department budget.
• Collect and process participants’ fees as outlined in YMCA Dues and Fees Agreement. Complete all paperwork with accuracy and within deadlines.
• Gathers, enters and/or updates data to maintain department records and databases, as appropriate; establishes and maintains files and records for operations.
• Ensure proper procedures are followed for sign-in/out of students on a daily basis.
• Ensure all staff have appropriate Vendor Badge while on school property 
• Assist the Program Director in acting as a liaison between the YMCA of Central Florida and School Administration.
• Prepares and coordinates employee work schedules.
• Verifies work hours of employees and submits timesheets to Program Director for approval.
• Conduct regular staff meetings to ensure timely and accurate communication. Attend all staff meetings and YMCA trainings as required.
• Provides input on performance evaluations and submits recommendations to department manager for review and final approval.
• Initiates counseling and disciplinary actions under the close supervision of the Program Director
• Participates in a Quality Team or Fundraising initiative.
• Provides input into the development of procedures and systems for the department.
• Performs essential administrative and/or communication functions for the site.
• Assist the Program Director in recruitment and hiring of new staff.
• Assist the Program Director in actively marketing the School program by utilizing available marketing tools to increase participation goals. Utilize available technology, reporting tools and data that enhance program participation and retention.
• Report all accidents/incidents to the Program Director and follow risk procedures as outlined in YMCA policy. Report all suspicions of child abuse to proper contacts as outlined in YMCA policy.
• The YMCA prohibits from taking photos or videos of participants in their care or in any Y program without the direct permission from the YMCA Association Office and parental consent.
• Follow medication and food allergy policy.
• Remain up to date on emergency procedures, as well as Family Center and School policies.
• Report any suspicions of child abuse as required by Florida State Law and immediately notify Supervisor.
• Prepare monthly calendars and schedules. Participate in special events and fundraising projects.
• Maintain the quality and inventory of the supplies, equipment and materials