Administrative Clerk II - Generations Southeast - Juneau - Open Until Filled

Generations Southeast Administrative Clerk II

Department: Generations Southeast

Location: Juneau

Exemption Status: Non-Exempt

Pay Grade(s): 5 ($20.67+ DOE)

Purpose: Administrative Clerk will support and provide a full range of clerical assignments for the Generations Southeast Community Learning Center.

Essential Functions. An individual in this role must be able to perform the following functions with or without reasonable accommodation:

• Provide a full range of reception services. Respond to requests for information from the public or employees by answering the phone, greeting the public, mailing program information, and making referrals.
• Pick up, receive, open, date stamp, and deliver mail and/or other materials.
• Update files, and maintain a variety of records such as addresses, telephone numbers, vacation schedules, attendance, numerical logs, ledgers, and client files.
• Photocopy documents, collate, assemble, and distribute materials.
• Type or produce reports or correspondence utilizing word processing, spreadsheet, and other business software.
• Receive, review, and compare documents, forms, or applications for completeness and accuracy.
• Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents.
• Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data, check and correct entry for input errors.
• Gathers and records statistical information for reporting purposes.
• Provide assistance and support to room rentals
• Assists with computer set-up(s) for room renters.
• Assists with multimedia set-ups: PA system/audio/video/wireless internet & teleconference phone Prepares and assembles large mail-outs of program materials.
• Assists prospective clients and co-workers by explaining steps, appropriate forms, procedures, and program requirements for transactions, services, and other program activities.
• Monitor and maintain office supplies and materials.
• Assist with maintaining database for program.
• Assists in scheduling and general setting up tasks for meetings in local communities as requested.
• Assist with special projects as assigned.
• Other related duties as assigned.

Knowledge, Skills & Abilities. A comprehensive set of capabilities required to perform job tasks effectively:

• Ability to understand and follow directions as given
• Be able to follow written or verbal directions.
• Ability to work with minimal supervision.
• Ability to push and lift heavy materials.
• Ability to write reports using a computer.
• Must possess a pleasant personality and character in dealing with the public, staff, instructors and students.
• Must maintain a professional appearance as per duties assigned

Minimum Qualifications (education, experience, skills):