Research Administrator, Grants and Contracts, UNLV Sponsored Programs - Pre-Award [R0142713]

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:  

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.  
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Job Description

The University of Nevada, Las Vegas invites applications for Research Administrator, Grants and Contracts, UNLV Sponsored Programs - Pre-Award [R0142713].

UNLV Administration offers eligible employees the opportunity to work remote from home, in the office, and/or on a flexible schedule.

ROLE of the POSITION

The Research Administrator is responsible for the review and set up of grants and contracts for research, service projects, and other creative activities. This position acts as the liaison between the faculty and the sponsors. The Research Administrator manages a high volume, complex portfolio and performs the following duties:

• Reviews awards and non-competitive proposals for accuracy and compliance
• Works with the faculty to obtain necessary documents in order for Contract Manager to review and negotiate contracts
• Obtain fully executed award documents and prepares internal documentation for award entry into Workday
• Enters new awards, amendments, corrections and other data entries into Workday
• Administers sponsored program awards for programmatic compliance
• Reviews budgets and any changes in scope of work or personnel during life cycle of awards
• Act as the liaison between the faculty and the sponsors and serve as the UNLV Point of Contact
• Assist faculty with award-related questions
• Aids with developing and providing relevant training and presentations to faculty and staff
• Manages the transfer process of awards into and out of the university
• Prepares Subaward agreements

Primary Job Duties

• Review terms and conditions for all agreements other than contracts on behalf of the University. Responsible for getting agreement fully executed by both parties
• Formal acceptance of grants; ensures grant terms are compliant to institution
• Compares proposal with agreement and makes sure agreements are accurate with appropriate scope, budget, and term and conditions
• Ensures any projects with compliance components have all of the proper documentation and that all internal and external procedures and policies have been followed
• Enters awards and amendments into Workday for review; responsible for the data entry of all corrections into Workday – editing of data, additional terms and conditions, uploading documents, adding additional award lines
• Preparation of subcontracts to other institutions and other entities so that project work can be done and monitored efficiently
• Must flow down provisions from prime award and conform to NSHE policy. Incorrect subcontracts can cause audit, invoicing and legal complications
• Assist in training other research administrators, faculty and administrators to understand and develop grant knowledge
• Ensure the research and other sponsored programs community receives an appropriate level of grants management training

KNOWLEDGE

Required

• Knowledge of the functional areas of sponsored programs administration (pre-award through closeout)
• Good general sense of the nature of research in all academic disciplines
• Possess extensive experience working with NIH, NSF, DOE, NASA platforms
• Possess extensive knowledge of major funding sources and their policies and procedures
• Possess advanced knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform guidance and audit regulations that pertain to institutions of higher education

SKILLS

Required

• Experience with Microsoft Office
• Intermediate Level in Excel
• Professional Writing Skills
• Experience with various sponsor portals

 SKILLS

 Preferred

• Workday experience

ABILITIES

Required