One Percent Administrative Coordinator

Administrative Coordinator

JOB TITLE:                 One Percent Construction Administrative Coordinator

CLASSIFICATION:    Non-Exempt

DEPARTMENT:        One Percent Construction

SUPERVISOR:          One Percent Construction Manager

SALARY:                    $39,749 to 47,698 Annually

GENERAL JOB DESCRIPTION                                                                                                  

The One Percent Construction Administrative Coordinator provides professional-level administrative, clerical, and technical support to the One Percent Construction Division. This position supports day-to-day operations by overseeing office management, coordinating permitting processes, facilitating communication between departments and the public, and ensuring efficient execution of internal processes such as purchasing, record keeping, and inspection scheduling. The Administrative Coordinator will serve as a key liaison for internal and external stakeholders and contribute to a professional, responsive, and efficient work environment.

PRIMARY DUTIES AND RESPONSIBILITIES                                                                              

Administrative Support & Communication

• Independently prepare and proofread complex and confidential documents, reports, correspondence, and agendas.
• Maintain departmental calendars, schedule meetings and inspections, and coordinate with internal departments and external agencies.
• Answer phones, respond to inquiries, and resolve public or staff issues in a courteous and timely manner.
• Support the management and maintenance of department web content and request tracking systems.

• Permits, Licensing & Inspection Coordination
  • Receive, process, and issue Right of Way, Grading, and Flood Plain permits; calculate and collect fees, verify valuations, and ensure proper documentation and approvals.
  • Assist contractors, inspectors, and staff with scheduling, licensing, and plan review needs.
  • Maintain accurate records for Certificates of Completion and permit tracking.
• Office & Operations Management
  • Oversee purchasing activities, including requisitions, billing, bid requests, and vendor communications.
  • Manage office supply inventory, equipment maintenance, and fixed asset tracking.
  • Make travel arrangements and handle associated documentation and expense reporting.
• Program & Event Support
  • Coordinate departmental meetings, conferences, public meetings, and events.
  • Transcribe meeting minutes and distribute information as needed.
  • Support program evaluation and implementation efforts in line with departmental goals.
• Cross-Functional Support & Leadership
  • Serve as a liaison between departments, contractors, and the public.
  • Provide back-up support to other divisions and assume departmental responsibilities in the absence of management.
  • Stay abreast of current trends and technologies in administrative support and contribute ideas for improvement.

SECONDARY DUTIES AND RESPONSIBILITIES                                                                                                               

• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of administrative support.
• Estimate time, materials, and equipment required for jobs assigned; r