Executive Assistant, Human Resources

What if…you could join an organization that creates, resources, and builds life science bioplatform companies that invent breakthrough technologies to transform human health and sustainability?

Flagship Pioneering has conceived of and created companies such as Moderna Therapeutics (NASDAQ: MRNA), Editas Medicine (NASDAQ: EDIT), Omega Therapeutics (NASDAQ: OMGA), Seres Therapeutics (NASDAQ: MCRB), and Indigo Agriculture. Since its launch in 2000, Flagship has applied its unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures. In 2021, Flagship Pioneering was ranked 12th globally on Fortune’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies.

This is an outstanding career opportunity for an experienced Executive Assistant to provide high-level support to the Chief Human Resources Officer and the Sr. Partner for HR supporting Growth Companies at Flagship Pioneering. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities. Must be detail-oriented and have strong organizational skills to effectively manage administrative tasks. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through.

As an Executive Assistant you will:

• Report directly to the Chief HR Officer of Flagship Pioneering as well as the Sr. Partner of HR for Growth Companies. 
• Partner closely with the CHRO to strategically create meeting agendas, prepare slides and share meeting minutes for various meetings including the HR Leadership Team meetings. 
• Coordinate calendars for work related to the operational day-to-day activities of an ever changing, venture creation firm.
• Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of HR initiatives including building and maintaining relationships with the Flagship HR affinity group, fostering intradepartmental collaboration, and advancing the priorities of the department.
• Complete HR related forms in support of changes for the HR team.
• Coordinate worldwide travel plans including expense reporting and reimbursement.

Who You Are:

• Bachelor's degree required.
• 5 plus years of experience in providing support to high-level executives preferably at the “C” suite level.
• Experience providing administrative support within an HR team is preferred.
• Proven ability to work in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail.
• Skilled at multi-tasking with ability to shift focus and priorities while under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Highly interpersonal with effective relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality and discretion.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
• Energetic, enthusiastic, and interested in learning within a multifaceted, fast-paced, fast-growth organization.
• Proficient in MS Office 2010 (Word, PowerPoint, some Excel) with Advanced Outlook organizational and calendaring skills
• Ability to work in our Cambridge, MA office on a consistent basis, likely Monday through Thursdays to support the Executives’ needs.

Joining Flagship Pioneering will allow you to:

• Make an impact as part of a Fortune “Change the World” company
• Be energized by an exciting startup culture
• Surround yourself with inspirational colleagues and leaders
• Support innovative breakthroughs in health care and sustainability
• Expand your horizons with opportunities for professional growth
• Enjoy unparalleled employee benefits and rewards programs

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless