Assistant Project Manager

About the Position 

Dreaming of a position where you juggle project schedules, tame budgets, and keep contractors in line all before your second cup of coffee? We’re looking for an Assistant Project Manager who can handle everything from contractor coordination and financial forecasting to good ol’ punch-list wrangling. If you’re comfortable navigating contract documents, orchestrating track access, and preparing presentations on the fly—plus you have a proven knack for leading construction or transit projects—then you might be our superstar. You won’t be bored and you’ll get to flex your organizational mojo in every aspect of a busy, high-stakes environment. 

This is a long-term, full-time, onsite position located in Washington DC.  

Responsibilities 

• Serve as the point of contact for the contractor for one or more assigned contracts and to assist the PM in technical coordination for all matters related to the contract. 
• Develop and update forecasts, estimates, budgets, cash flows, accruals, etc., and assist with other financial planning / reporting tasks. 
• Continually monitor and manage costs including procurement, labor, and other costs against the project budget; continually report progress as required to record the advancement of the project. 
• Develop and coordinate the development of contract documents, and assist with bidding and contract administration as directed by the PM. 
• Oversee the preparation and subsequent management of project Critical Path Method (CPM) schedules. Coordinate actual and planned work schedules among contractors and include coordination of track allocation requests by contractors. 
• Oversee/monitor project activities, claims and change orders, progress reporting, payments, and other contract administration functions. 
• Manage Requests for Information (RFIs) and Requests for Variances (RFVs) and coordinate timely responses. 
• Manage project deliverables in Procore. 
• Oversee daily coordination with regards to Contractor track access and personnel support. 
• Comply with procedures identified in the Project Implementation Manual and provide project staff with guidance on the use and application of Procore. 
• Prepare and update presentations. Represent at meetings where the PM is unable to attend. 
• Manage the preparation of punch lists at the completion of contract milestones and manage field staff inspection for completion of work. 
• Compile quantities of materials installed to verify accuracy of Contractor payment requests. 
• Manage the Close-out process which includes review of contractor preparation of as-built drawings for inclusion of contract changes and field modification. 
• Assist with preparation of project status reports to track progress and monitor the project schedule, budget, and staffing plan. 

Attributes 

• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications 

• Bachelor’s degree in project management, construction management, business, or related field, or equivalent combination of education and experience. 
• 8+ years' experience demonstrated progressively responsible project management and/or construction experience. 
• 2+ years’ profes