Physician Recruitment Coordinator

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Physician Recruitment

Job Summary:

Provides thorough and professional support and coordination of all physician recruitment processes. The recruitment Coordinator uses judgment and initiative to coordinate calendars, execute timelines, schedule and manage the interview day, complete travel arrangements, greet and escort candidates, manage stakeholder survey process along with a variety of other recruitment related tasks. The recruitment coordinator will be responsible for multiple searches at once and must maintain a high level of organization and pay close attention to detail to both internal and external customers. The recruitment coordinator will work closely and cooperatively with the MOS director, system-wide leadership, support staff, outside corporate organizations and peers to ensure the recruitment process reflects Vanderbilt Health’s pillars and credo.

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KEY RESPONSIBILITIES

• Serve as the main contact and on-site host for physician candidates interviewing at Vanderbilt University Medical Center and its’ regional hospitals and practices throughout Middle Tennessee
• Must have strong understanding of the markets and communities served by VUMC, with knowledge of housing market, school systems, daycare & employment opportunities for the physician candidate’s family
• Facilitate connections with local real estate agents, schools, and employers to assist with relocation
• Partner with Director and physician recruiters to assist in the creation of face to face and virtual interview schedules and itineraries for visit as needed
• Assist with candidate travel arrangements and reimbursements after interview completion
• Assist in transportation for physician candidates on interview days as needed or appropriate
• Provide updates to Director of Physician Recruitment and Physician Recruitment team on candidate feedback during interview process
• May assist Physician Recruiters as needed
• Other duties as assigned.

TECHNICAL CAPABILITIES

• Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
• Documentation (Intermediate): Ensures that all documentation is complete, accurate, thorough, and compliant.
• Recruiting Needs Assessment (Intermediate): Determine specific staffing needs including overall experience, competency and education needs and requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using form