Administrative Assistant

JOB TITLE

Administrative Assistant

LOCATION

Worcester

DEPARTMENT NAME

Biomedical Engineering Department

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Perform a wide range of clerical and administrative duties with limited supervision. Provide support to the BME graduate program, seminar series, and faculty search.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION

Responsibilities:

• Oversees the graduate application process; maintain list of grad students & advisors. Set-up Skype interviews and PHD Visit Day; Facilitate Grad Students visits to Campus

• Responsible for setting up, maintaining, and/or revising files, filing of departmental records of graduate students: Maintain applications for graduation, changes in majors, PHD tracking documents

• Coordinate Qualifier Exam meetings and Specific Aims Meetings

• Responsible for Department Seminar and Thesis Defense Announcements, making luncheon and room reservations; and arranging catering service refreshments.

• Support Faculty Search (set up meetings, phone interviews, on campus interviews, itineraries, transportation, reimbursements).

• Pcard/STARS purchasing as necessary.

• Perform other duties as assigned.

Requirements:

• Prepare & distribute BME Senior Exit Surveys.

• Organize Senior Banquet/BBQ and Graduate Students Events (Socials, etc.)

• Coordinate meetings for Faculty

• Type correspondence, reports, letters and memos for departmental faculty.

• Process library book orders.

• Order faculty textbooks and Desk Copies

• Answers telephone, directs calls and take messages.

• Photocopies materials, running on-campus errands, and filing miscellaneous internal correspondence.

• Maintains inventory of office supplies and orders when necessary

• Handles department outgoing mail including UPS, Express Mail, Fedex, etc. and responsible for bulk mailings.

• Arrange Airport Limousine accommodations to and from Airport

The pay range for this position is $20-21/hr, depending on experience.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with​ diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.