Administrative Associate

Description

ABOUT US

Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

POSITION OVERVIEW

The Administrative Associate plays a key role in supporting the Anti-Trafficking Initiative (ATI), in accomplishing its goals, with a focus on administrative functions; programmatic and service coordination,; handling team and office operations; data collection/analysis; technical assistance; and general support and duties as assigned.  Other responsibilities may include assisting with direct service, including filing assistance, client advocacy and grant request preparation, review and compliance. 

RESPONSIBILITIES

• Perform administrative support services, including creating systems that ensure programmatic efficiency and effectiveness 
•  Execute ATI compliance with Legal Center data/case file retention policy 
• Manage ATI’s legal deadlines 
• Oversee ATI’s client databases 
• Oversee processing and data entry of ATI mail
• Manage ATI’s intake clinic, hotline, referral and waitlist system
• Assist with legal filing preparations and case management, as needed
• Maintain an updated database of ATI training materials, manuals and pro bono portal samples
• Correspond and collaborate with pro bono partners to refer matters and track and record status of cases
• Collaborate with the Data Team to manage and provide analysis on data and statistical reports
• Coordinate and monitor programmatic requirements of government grants, assist in drafting of grant reports
• Work with ATI Director and Senior Supervising Social Worker to manage and approve grant requests
• Assist ATI Director with new staff onboarding
• Provide coordination and logistic support for ATI special events and meetings
• Collaborate with interns, fellows, and volunteers
• Maintain confidentiality for highly-sensitive information
• Provide trauma-informed direct services, such as client accompaniment and logistical support to survivors of gender violence
• Maintain ATI records and files (manuals, notes, reports, agendas), keeping them up to date with resources and other important information
• Order supplies, consult ATI team members for needs
• Work with the Legal Administration team on purchasing, expenses, administrative tasks and duties
• Create systems and protocols to organize administrative tasks and support other ATI team members 
• Ability to identify challenges and proactively craft creative and innovative solutions
• Perform any other administrative ATI-related duties or special projects, as assigned by ATI Director 

Requirements

• Bachelor’s degree, or equivalent knowledge and experience
• Fluency in community language other than English required (preferably Spanish or Mandarin)
• Expertise with Microsoft Office (Excel, Word, PowerPoint) and Outlook 
• Experience in data tracking and reporting strongly preferred
• Experience in gender-based violence, immigration and social justice strongly preferred
• Excellent problem-solving, organizational, analytical skills, and verbal/written communication
• Ability to work independently
• Ability to prioritize and work on multiple projects at a time while maintaining attention to detail and accuracy
• Ability to work in a fast-paced environment
• Experience working in a culturally diverse environment
• Commitment to serving and advancing the rights of survivors of gender violence

Budgeted Salary: $30.60 - $33.80 per hour ($55,688 - $61,514 annualized base); wage scale based on experience, pursuant to terms of collective bargaining agreement   

Work position is Full-time (standard 35 hours/wk), Hourly/Non-Exempt

Work schedule is currently Hybrid; must be able to meet job location schedule obligation

Benefits:

•     Health, Dental and Vision Insurance 
•     Employer-paid life insurance 
•     Employer retirement contributio