Staff Assistant III

Overview

The Staff Assistant III for the Janet Quinney Lawson Institute for Land, Water, and Air (ILWA) provides office support to the Institute and serves as the main administrative assistance for the Executive Director. ILWA connects high quality research from USU in land, water, and air with policy and decision-makers in the state of Utah. The role of staff assistant will require a highly professional level of service to facilitate the functions and relationships of the Institute with a wide variety of internal and external stakeholders.

Responsibilities

• Maintain calendar and schedule for Executive Director and ILWA events
• Office administrative support such as travel arrangements, office supply purchases and documentation, business support, and other clerical duties
• Assist with event planning and support, including conferences, summits, forums, report releases, etc.
• Assist with external and internal committee meetings, record keeping, and technical support
• Effective and professional email and phone communications
• Document generation, editing, and dissemination
• Collaboration with other team members, USU departments, administration, students, staff, and faculty on ILWA operations
• Other duties as assigned related to ILWA operations

Qualifications

Minimum Qualifications:

• Bachelor's degree, or Associate degree plus two years’ office support experience, or technical training and three years’ office support experience, or four years’ office support experience.
• Excellent written and verbal communication skills, including interpersonal skills to build and maintain relationships with stakeholders. Familiarity with support for relevant organizations and processes at local, state, and national levels is desirable.

Knowledge, Skills, and Abilities:

Strong strategic thinking and problem-solving skills, with the ability to develop and execute innovative research initiatives.

Proficiency in project management, including the ability to prioritize tasks, meet deadlines, and manage resources effectively.

Ability to build and maintain productive relationships with diverse stakeholders, including faculty, staff, students, donors, government agencies, and community partners.

Excellent presentation and public speaking skills, with the ability to effectively communicate complex scientific concepts to non-technical audiences.

Exceptional organizational and planning skills, with keen attention to detail.

Proficiency in data analysis and evaluation methodologies to measure program impact and outcomes.

Knowledge of and experience with USU Banner, ServiceNow, and Box systems.

Experience working with USU travel procedures and policies and following Business Services requirements for reconciling receipts.

Other Qualifications:

• Familiarity with relevant software and tools used in research, data management, and communication. Skilled with computer programs and related software.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

2. Cover letter to be typed/pasted at the end of your application (iForm)

3. Letter(s) of Recommendation to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-5” 

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $43,000; Commensurate with experience, plus excellent benefits

ADA

Office Work with Some Physical Requirements:Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

College/Department Highlights

The USU Janet Quinney Lawson Institute for Land, Water, and Air is a major interdisciplinary initiative which focuses on convening the right stakeholders to research, study, and better understand the daunting challenges facing Utah. We welcome the input and partnership