Vocational Nursing Administrative Assistant

Summary: The Administrative Assistant for the VN Program performs a variety of administrative support activities of a responsible and confidential nature. The position requires autonomy in the performance of activities and projects, and knowledge of a wide array of policies, procedures, and regulations in completing job duties. The Administrative Assistant must demonstrate logical thinking, sound decision-making, and display professionalism while working with multiple and varied constituent groups.

What We Offer: The targeted starting pay range for this position is between $16.83-$21.63 per hour.

Administrative Assistant Duties and Responsibilities include but are not limited to:

· Maintains complete and accurate program documents and records in compliance with College policy and local, state, federal, and accreditation regulations

· Assists with gathering and compiling data and preparing reports, as directed

· Answers general questions from students/external customers and directs inquiries appropriately

· Schedules meetings, prepares agendas and supporting documents/presentations, arranges facilities and refreshments, acts as recorder and distributes minutes

· Assists as directed with prospective student admissions and enrollment in conjunction with Program Director and Admissions staff

· Assists as directed in administering faculty, class, and clinic evaluations and student surveys, including tabulating results

· Coordinates and supports Advisory Board meetings, acts as recorder and uploads electronic Advisory Board minutes

· Performs general clerical duties such as answering phones, drafting letters and other correspondence, handling incoming/outgoing mail, and filing

· Maintains faculty/staff office equipment and supplies

· Creates student, faculty and staff I.D. badges

· Reviews student confidential medical records for accuracy and/or errors and prepares summary report

· Performs other duties as assigned

Supervisory Responsibilities: This job has no supervisory responsibilities.

Competency: To perform the job successfully, an individual should demonstrate the following competencies:

Core Competencies:

Adaptability – Responds to change with a willingness and ability to learn new ways of working. Adapts approach and demeanor in real time to match the shifting demands of different situations.

Communication – Develops and delivers communication that conveys a clear understanding of the unique needs of different audiences. Listens to others and allows them to make their point.

Integrity & Ethics – Demonstrates personal integrity; serves as a positive example of why others should trust the motives of the organization; views self as a reflection of the organization by following through on commitments and accepting ownership of mistakes; treats people with respect; keeps commitments; inspires the trust of others and upholds organizational values.

Organization Support – Supports organizations goals and values. Is keenly aware of the time frame in which tasks or projects needs to be done; accepts and mirrors the level of urgency conveyed by the manager or customer being served; puts first priority on the needs of the organization or the needs of its customers. Fosters collaboration and teamwork across the Institution.

Professionalism – Approaches other in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follow through on commitments.

Job Competencies:

Customer Focus – Personally, demonstrates that external or internal customers are a high priority. Identifies and understands customer needs and impresses customers with exceptional service.

Manages Multiple Priorities – Handles multiple assignments and priorities yet still fulfills all commitments; readily accepts new responsibilities and adapts well to changes in procedures; gives appropriate priorities to various work demands.

Quality of Work - Establishes a track record of producing work that is highly accurate, demonstrates attention to detail, and reflects well on the organization; is personally committed to high quality work and encourages others to have similar standards.

Time Management – Prioritizes tasks and manages time to ensure that deadlines are met; plans time and sticks to those plans; prevents or manages interruptions until the highest