Temporary Administrative Assistant I

Compensation Range:

Hourly: $22.00 - $22.00

Position Summary

With limited supervision, the Administrative Assistant I (Temporary) position provides administrative and staff support duties for the Learning Experience (LeX) team, primarily LeX leadership, requiring various skills and knowledge of organizational policies and procedures. The role executes a broad range of administrative functions, including calendar and meeting coordination, document preparation, travel arrangements, expense reporting, invoice processing, and budget tracking. It supports team operations by coordinating project logistics, maintaining digital assets (e.g., SharePoint and video platforms), and ensuring accurate, timely documentation.    

Essential Functions:

• Provides administrative support for the Learning Experience Team, including but not limited to:
• Document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, travel planning, submission of expense reports and organizing and maintaining document filing systems.
• Assist the AVP in monitoring and seeking reimbursement from appropriate cost centers and departmental budgets.
• Executes travel arrangements for Department team members such as flights, hotel, and itinerary as needed. 
• Coordinates with team to organize and store assets, including managing learning assets, documents, etc. on SharePoint, or video hosting platform.
• Submits and tracks invoices for multiple teams across the department, ensuring accuracy, proper coding, and timely processing in accordance with organizational policies.
• Coordinates and manages project logistics for the video production team, including scheduling, resource tracking, deadline monitoring, and communication with internal stakeholders to ensure timely project completion.
• Assists with taking meeting notes, updating agendas and meetings, documents, spreadsheets and tracking software.
• Orders and tracks office supplies for the department, ensuring timely fulfillment of team needs while adhering to approved budgets and purchasing guidelines.
• Coordinates and updates content on the department’s SharePoint site, ensuring materials are accurate, properly organized, and aligned with departmental standards.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• High School Diploma or equivalency required.
• Bachelor’s degree preferred.
• One (1) year relevant experience in an administrative support role required.
• Preferred experience supporting a department within a university setting.  

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations.  Demonstrates an ability to participate as an active team member working toward common goals.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified, or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Travel: No Travel Required.

#LI-Remote

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this posit