Administrative Assistant

Why Work for Person Centered Services?
When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own career goals.

Benefits for full-time positions include:

• 20 Days of paid time off (PTO) in your first year! Increasing to 25 Days in your second year!
• 13 Paid Holidays
• Comprehensive health insurance plans for you to choose what best fits your needs (Medical, Dental & Vision)
• 401(k) - the Company matches 50% of the first 6% up to a maximum of 3%
• Company paid benefits: basic life insurance, long-term disability, and a Lifestyle Spending Account with a benefit of up to $500 set aside for employees to spend on wellness eligible expenses!
• Employee Discount and Wellness Programs - Currently providing 3 paid hours per week for exercise, volunteering or personal wellness!
• Professional development opportunities including mentorship program options and ongoing coaching


JOB SUMMARY
Job summary should specify the nature and purpose of the job. Please provide one to two sentences starting with an action verb, followed by the aim of the position that identifies the primary result of the position.
The Administrative Assistant for Care Coordination is responsible for providing clerical and administrative support for the Care Coordination department.


ESSENTIAL FUNCTIONS
List the essential job functions or responsibilities. Typically, most jobs have between 8 to 12 essential functions. It is critical to note that not every function of the position should be deemed as essential. Essential functions should include only those items that are “critical for getting the job done” or “accountabilities”.
• Completes program-related typing, copying, and other clerical tasks to include letters, correspondence, memos, records, and reports.
• Answers and tracks incoming intake calls and responds to inquiries and escalating to others as necessary.
• Sorts and files correspondence, program records, case notes, etc.
• Completes confidential typing and data entry as requested.
• Establishes and maintains department databases.
• Creates and maintains all department forms
• Creates and maintains department spreadsheets/trackers/reports.
• Attends department meetings, as needed, to take notes.
• Assists in scheduling meetings, booking rooms, maintaining shared drives/calendars, tracks info (billing, caseloads etc.), mail/postage.
• Assists Intake Specialist with completion/submission of applications/referrals for services and benefits/entitlements.
• Uploads and submits documents to statewide databases/authorization systems.
• Keeps intake dashboard updated and accurate.
• Monitors and reviews enrollments prior to the transition to Care Coordination.
• Utilizes statewide databases to verify eligibility, status, and demographic information.
• Documents and constructs reports in the Electronic Medical Health system.
• Other duties as necessary or assigned.


OTHER DUTIES
List other non-essential job functions or responsibilities. May wish to include in the list “performs other duties as assigned”.
• Commits to a respectful, just, and supportive environment for individuals and team members aligning with the organization’s commitment to inclusion and belonging.
• As a leader, sets and promotes a culture focused on inclusion and belonging in all business practices. This includes actively seeking, hiring, and developing talented candidates and appropriately and fairly addressing issues related to inclusion in all interactions with team members.


KNOWLEDGE, SKILLS & ABILITIES
List required knowledge, skills and abilities needed for the job.
• Ability to find and use available resources to solve problems while being self-directed. Knowledge of Microsoft Word and Excel Strong oral and written communication skills.
• Strong organizational skills
• Ability to keep sensitive and privileged information confidential
• Demonstrates cultural competence
• Proactively approaches professional responsibilities
• Ability to complete work in a timely manner


EDUCATION & EXPERIENCE
List required education and/or experience needed for the job.
• High School Diploma/GED required.
• Associates Degree, preferred.
• Familiarity with I/DD provider agencies, OPWDD, or Health Homes, preferred.
• Office Experience preferred
• Experience creating and utilizing tracking systems in Excel preferred.
• Must have access to reliable transportation and be willing to travel regularly within the
service area


Click Here for Full Job Description


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