Job Description

Working at Indiantown High School has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, Indiantown High School offers a benefits package:

*Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall happiness await you.

*Retirement Radiance: Picture your future shining as bright as your career! Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

*Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

*Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Join Our Team as an Administrative Assistant I!

Are you organized, detail-oriented, and passionate about supporting educational excellence? We are looking for a dynamic individual to join our team as an Administrative Assistant I at Indiantown High School in Indiantown, Florida!

Key Responsibilities:

• Office Management: Maintain an organized office, update calendars, schedule appointments, and handle incoming calls and visitors.

• Administrative Support: Prepare materials for presentations, compose financial spreadsheets and correspondence, and assist in budget preparation and monitoring.

• Textbook Coordination: Organize textbook orders and distributions each term.

• Database Management: Create and maintain databases and compose accurate correspondence and reports.

• Visual Displays: Update marquee and visual displays throughout the school.

• Form Preparation: Prepare all required forms for IRSC and the school district, including substitute teacher, transportation, and field trip requests.

• Time Sheets & Leave Requests: Organize time sheets and leave requests for staff and faculty.

• Event Coordination: Assist in the coordination of special events and projects.

• Meeting Support: Prepare and distribute Management Advisory Board packets, attend meetings, take and transcribe minutes.

• Financial Management: Create spending authorizations, generate requisitions, create expense reports, order supplies, and reconcile transactions in Workday.

• Purchasing Procedures: Follow proper purchasing procedures and exercise budget controls.

• Flexible Scheduling: Responsibilities may include occasional evening, weekend, or other flexible scheduling as specified by the Executive Director or designee.

Why Join Us?

• Impactful Role: Play a crucial role in the smooth operation of our school, supporting students, staff, and the community.

• Dynamic Environment: Work in a vibrant and collaborative setting with opportunities for professional growth.

• Community Engagement: Engage with the public, parents, school district, and college personnel through various communication channels.

Qualifications:

• Associate’s degree or equivalent of combined education and directly related clerical work experience.

• Proven secretarial, clerical, and office skills.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in office software and financial management tools.

• Ability to handle confidential information with discretion.

• Preference shall be given to the following:

  • Previous experience working in a high school environment

  • Knowledge of IRSC

  • Knowledge of Martin County School District information systems

  • Experience with student information systems, especially FOCUS

  • Spanish-speaking​

Ready to Make a Difference?

Apply now by completing our online application today! Join us in fostering a supportive and efficient educational environment!

Equal Opportunity Employer:

Indiantown High School is an equal opportunity employer and encourages applications from all qualified individuals.

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