Office Assistant (Temporary Role)

Join Our Winning Team as an Office Assistant (Temporary Role)

Isn't it time you bragged about where you work? At CARFAX, we do, every day. We pride ourselves on being mission-focused on helping to grow a brand built on accuracy and integrity. We care deeply about our products and our customers. We’re more than just a company: We help millions of consumers make more-informed decisions every day. We know that our teammates are our most valuable asset, and we value a balanced life while tackling challenging projects in a fast-paced environment. One last thing: Our four-day week continues in Summer 2024!

At CARFAX, we pride ourselves on being a winning team. The role of the office assistant is to help keep our team happy and productive. We are looking for a high energy, customer focused and results driven individual to contribute to our team’s continued success.

Key Responsibilities

Customer Service:

• Manage a busy reception area with a fun and pleasant disposition;
• Answer multi-line phone system and greet visitors;
• Order and set up food service requests (breakfast and lunch meetings, Friday lunch, monthly new hire celebrations, and etc.);
• Log, send and receive packages (FedEx, UPS). Deliver packages to employees.
• Sort, separate and distribute faxes and USPS mail.

Attention to Detail:

• Maintain and order general office and kitchen supplies
• Stock all coffee stations
• Stock printer and copier stations
• Stage conference rooms for meetings
• Update closed circuit TV with announcements
• Track and report building maintenance issues
• Assist with other admin functions such as all new hire responsibilities – set up workstations
• Ensure cleanliness and tidiness in and around the office

Key Qualifications

• Excellent organizational and time management abilities
• One year office experience and/or reception experience preferred
• High attention to detail and standards of quality
• Positive team player who takes initiative
• Able to multi-task in a fast paced environment
• Outstanding customer service and communication skills
• Microsoft Office Suite applications: Windows, Microsoft Word, Excel and Outlook