Administrative Assistant (Mid-Atlantic Chapter Camp)

Administrative Assistant (Mid-Atlantic Chapter Camp)

Work Location:

Pennsylvania

Job Type:

Part time

To advance the purpose of InterVarsity, this position will provide administrative support for the Mid-Atlantic Regional Chapter Camp in partnership with Camp Director.  

MAJOR RESPONSIBILITIES 

Personal 

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God’s purposes in the world. 

 

Administration  

Serve in providing administrative support to Mid-Atlantic Chapter Camp Director Team

Complete administrative duties before Camp:  

• Manage the Regfox registration process, including setting up the event, adding scholarship codes, and regularly updating registration (with increasing frequency as Camp start approaches)  

• Update and maintain accurate information on website and FAQs as directed by the Camp Director 

• Run social media advertising for Camp Promos under direction of the Camp Director & Regional leaders  

• Manage all Camp Registration information: maintain detailed spreadsheets, reconcile payments in Regfox with registration information and scholarships to be applied, update and manage visitors form information 

• Order supplies from appropriate vendors – For Example T Shirts with approval on pricing, design, number ordered from Camp Director  

• Under the direction of the Camp Director, distribute relevant information to regional staff including but not limited to: postcards and promo materials, schedules, program changes, etc.  

• Communicate with CSMs & ADs about registration info, deadlines and scholarships  

• Create forms and systems to track (including but not limited to) family/staff visitors, dietary needs, and scholarships with feedback from Camp Director with the primary goal of making information clear and easy to find for staff & Camp Director  

• Work with Camp Team to determine what information should be protected/not shared on regional documents 

• Work with Camp Director to set deadlines for Staff Track Printing & communicate deadlines  

• Oversee all printing for camp weeks: Print schedules, guides, evaluations, commitment cards, and other relevant paperwork for Camp; place orders for manuscript copies, making preparations for late registrations to be accommodated 

• Manage Teams to answer questions from staff and  

• Answer student questions in your role as registrar  

• Serve as Air Traffic Control directing questions that may come to you, but need to go to Camp Director or Onsite Program Director, AD, RD  

• Apply scholarships and process payments and cancellations as needed.   

• Prepare Invoices for Campuses that require them to assure accuracy and professionalism.