UNIV - Administrative Coordinator I, Division of Phhysical Therapy: Hybrid, Departmentn of Rehabilitation Sciences

Job Description Summary

This role is responsible for coordinating and executing a broad range of complex administrative operations in support of the Department of Rehabilitation Sciences and the Division of Physical Therapy’s Hybrid Program, which is housed within the College of Health Professions.

The individual filling this position must be able to interpret agency and accreditation policies, procedures, rules, regulations, and program services. The ability to plan, organize, and maintain program and student data and files for accreditation and special projects is essential. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the team and enhance productivity. Additionally, the Administrative Coordinator will support the hybrid lab manager, assist with lab and program activities, create marketing and social media content with guidance from the marketing team, and support the curriculum coordinator and committee administrative tasks. The candidate must have the ability to communicate effectively, handle simultaneous projects, and meet deadlines on time. Maintaining confidentiality and establishing good working relationships with staff, faculty, students, support departments, and the public is essential. Strong working knowledge of Windows and Microsoft Office, including Microsoft Word and Excel, is required, and knowledge of Microsoft PowerPoint is desired. The role requires flexibility, a strong sense of initiative, and the ability to adapt quickly to changing department and program needs. This role demands exceptional organizational and time-management skills to ensure the department's continued efficiency and success.

This position offers the flexibility to work remotely; however, it will require some on-site presence, and thus, the candidate must reside locally to the Charleston area. On-site presence is required to prepare for and clean up after labs, attend lab immersion sessions, and other special events as requested. The role reports to the Administrative Coordinator II of the Department of Rehabilitation Sciences.

To apply, include a detailed employment history, resume, cover letter, and a list of three professional references.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004975 CHP - PT Hybrid

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

30% General Program Support

Plans, coordinates, and performs a wide range of programmatic duties essential to the smooth operation of the Physical Therapy Hybrid Program as part of the Division of Physical Therapy. Utilize a proactive approach to managing administrative tasks, including responding to high-level inquiries, providing comprehensive support to faculty and students, and ensuring that all division-related deadlines are precisely met. Submit website edits and ensure accuracy. Responsibilities include maintaining detailed division calendars, managing sensitive documents, and ensuring prompt responses to high-priority emails. Duties include answering messages (Zoom calls or emails), assisting faculty, students, and visitors, distributing program mail, processing copy requests, and assisting faculty and staff in meeting critical deadlines. Maintains program email distribution lists. Performs other administrative support functions and special projects as requested. Provides step-by-step instructions for students interested in a work-study position to complete before beginning employment. Organizes and oversees the management of federal work-study student tasks. Supervises work-study students, establishes schedules, and ensures faculty requests for work-study students are completed on time.

20% Executive Division Support

Plans, coordinates, and performs administrative support services for the Hybrid Program leadership team, including preparing sensitive correspondence, reports, and proposals; preparing agendas; taking, editing, and distributing minutes of meetings, lectures, and conferences; scheduling on-campus resources for hybrid faculty, and maintaining calendars and scheduling appointments. Organize and maintain electronic and paper files. Provide a key role in planning large-scale division initiatives, ensuring all executive needs are met with precision.

10% Purchasing and Travel Support

Manage travel requests for the Physical Therapy Hybrid Program. Ensures documentation is complete and filed with accuracy. Track annual travel requests by faculty. Prepare faculty travel estimates for approval. Ensure