Executive Assistant to the Dean of Students

Executive Assistant to the Dean of Students 

Bronx, NY 

Schedule: M-F 

Temp to Hire 

  

FlexStaff is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Dean of Students, for their client, a higher education institution.  

This position plays a vital role in the smooth functioning of the Dean of Students office, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively.   

  

RESPONSIBILITIES: 

• Manage the Dean's complex calendar, including scheduling meetings, appointments, and travel arrangements. 

• Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. 

• Screen and direct phone calls, emails, and visitors, exercising sound judgment and maintaining confidentiality. 

• Coordinate and manage logistics for events and meetings 

• Maintain accurate records and filing systems, both physical and electronic. 

• Process expense reports and invoices. 

• Conduct research and gather information as requested by the Dean. 

• Collaborate effectively with other departments and staff members. 

• Anticipate the Dean's needs and proactively address them. 

• Other duties as assigned. 

  

QUALIFICATIONS: 

•  Bachelor's degree preferred or equivalent combination of education and experience. 

• Minimum of 5 years of experience providing executive-level administrative support. 

• Excellent written and verbal communication skills. 

• Proficiency in Microsoft Office Suite as well as EPRO/Micromane/Egencia and adept at learning new software programs

• Demonstrated ability to handle confidential information with discretion. 

• Strong organizational skills and attention to detail. 

• Ability to work independently and as part of a team. 

• Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment. 

• Experience in higher education setting preferred. 

 

Additional Salary Detail  

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).