UNIV-Administrative Coordinator I-Department of Dermatology

Job Description Summary

Positions assigned to this class are responsible for the administrative activities of a division, department, facility or major section of a state agency. They do not have programmatic responsibilities. While supervision is not required, positions may be responsible for supervising administrative, technical, support and/or professional personnel. Coordinates general administrative, business management and/or support activities. Performs or supervises the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc. Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and preparation of funding requests. Conducts confidential investigations and complex special assignments; prepares and maintains specialized records and reports. Establishes and provides consultation on administrative policies and procedures. Coordinates personnel activities for the division, department or facility; serves as resource person on personnel policies and procedures.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000961 COM Dermatology CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

Positions assigned to this class are responsible for the administrative activities of a division, department, facility or major section of a state agency. They do not have programmatic responsibilities. While supervision is not required, positions may be responsible for supervising administrative, technical, support and/or professional personnel. Coordinates general administrative, business management and/or support activities. Performs or supervises the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc. Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and preparation of funding requests. Conducts confidential investigations and complex special assignments; prepares and maintains specialized records and reports. Establishes and provides consultation on administrative policies and procedures. Coordinates personnel activities for the division, department or facility; serves as resource person on personnel policies and procedures.

MUSC Minimum Training and Experience Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Job Duties:

30%       Serve as the department expert and main point of contract for Cosmetic Dermatology scheduling. Independently perform secretarial and administrative duties with the ability to handle all routine situations with expertise. Collaborates and interacts with faculty, colleagues, and patients on a daily basis. Routinely review the physicians’ schedules and recognize potential problems with minimal supervisor assistance.

25%       Provide administrative support for department physicians. Maintain and coordinate schedules for physicians and arrange meetings, process clinic cancellations, schedule appointments and communicate with all staff members regarding physician availability and their schedule. Respond to requests in in basket from physicians and/or staff members in a timely manner.

20%       Schedule administrative appointments and meetings for the Department Chair and maintain his calendar to correlate with his clinic schedule. Collaborate with other administrators/coordinators and support personnel on a regular basis. Organize and prioritize responsibilities to determine the order of importance. Facilitate phone calls, handle all correspondence to include picking up and sorting mail, completing forms, scheduling depositions, maintaining databases, preparing slides for presentation, and assisting with manuscripts as needed.

15%       Provide back up assistance for other administrative staff in scheduling and administrative duties. Routinely check the department fax and right fax. Scan and upload referrals and all necessary documents in Solarity as needed.

10%       Attend departmental meetings and MUSCP/University sponsored meetings/events or training sessions when necess