Project Specialist TAB (E2816B)

Job Summary 
The overall purpose of this position is to support the timely and effective work of the Technical Activities Operations Team and the TAB Finance Committee, a committee that reports to the TAB Management Committee/Technical Activities Board. Technical Activities is a large, visible, complex organization. They will support the operations related to committee administration and meetings, maintenance of governing documents, financial processes, and communications. The incumbent will also be responsible for special projects assigned by his/her manager. As a member of the Technical Activities Operations staff, they must be a valued participant by identifying and facilitating ways to innovate and improve IEEE and working collaboratively, cooperatively, and comfortably with the highest levels of management.

The incumbent reports to the Sr. Director, TA Operations. As such they have the authority to develop processes and procedures that impact the committee and programs that the incumbent supports. They will serve as an adviser regarding administration and best practices, governance procedures, and policies The position does not have any direct reports but acts independently as the lead for the committee he/she supports. The incumbent is self-directed on day-to-day activities and designs innovative solutions that advance business objectives and priorities for the committee under his/her purview. He/she is authorized to approve purchases and contracts up to $5,000 and recommend annual budgetary needs. The incumbent will be expected to pro actively identify, develop, and execute solutions to issues facing both the committee they support, as well as the overall TA Operations team, applying their problem-solving expertise.

The role also supports the preparation and coordination of TAB Finance Committee agendas, motions, and meeting materials, ensuring items follow established governance and approval pathways.

Key Responsibilities
Operational/Project Support – 50%
Manages the Society/Council volunteer credit card process, which includes, reviewing applications for completeness, setting up the cards, monitoring purchases, reconciling, and canceling cards as needed

Develops and/or edits content in the TA Operations web site including metrics with data dynamic charts; Continually improves the quality of information and maintains the integrity and timeliness of the web pages; Uploads and refreshes content as appropriate to meet the time lines for various events and to ensure information is timely, relevant, and accurate; this involves communicating with staff from various areas, developing improvements, and implementing changes,

Coordinates projects, provides guidance, and develops materials as needed for both volunteer leaders and senior staff related to meetings/event production, information dissemin