Front Desk Administrative Assistant

Category: Administrative 

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Benefits: 100% Paid Benefits and 401k Matching 

Summary:

Founded by Burt Rutan in 1982, Scaled Composites has been in the business of Designing, Building, and Flying unique airplanes (and occasionally spacecraft) for now over 40+ years. We are a modestly sized company, constantly building small teams of empowered and capable employees to achieve extraordinary accomplishments in aerospace. From the farthest (Global Flyer), to the largest (Stratolaunch), to the highest (SpaceShipOne, Proteus), and many in between, Scaled’s track record of innovation has pushed against and expanded some of the most stubborn corners of the flight envelope. 

Duties and Responsibilities may include, but not limited to:

• Acting as a receptionist and providing administrative services to various departments on an as-needed basis
• Answering incoming calls in a polite and friendly manner, transferring calls as appropriate
• Assisting with requests for postage and the receiving and distributing of mail
• Assisting with entering time-off data and meetings into the Out Calendar
• Handling various clerical tasks (filing, fax, laminating and copier requests)
• Greeting and processing visitors in accordance with Scaled’s visitor policy
• Handling the distribution, ordering and inventory for office supplies for the company (with oversight of senior management).
• Acting as backup and/or assists other members of the administration team, as needed

Required Qualifications:

• A high school diploma or equivalent and 2+ years of relevant experience
• Strong verbal and written communication skills. 
• Strong interpersonal and ability to work well with a wide variety of personalities across all departments.
• Ability to work autonomously, as well as in a team environment.
• Strong organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Good analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with Microsoft Teams and computer troubleshooting.
• Ability to prioritize a high volume of tasking and operate in a “fire and forget” atmosphere 

Essential Job Functions:

• Requires mobility and the ability to bend and reach 
• May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds. 
• Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard) 
• Vision at close distances and the ability to adjust focus for prolonged periods  (i.e., computer screen)
• Ability to remain sedentary or stationary for prolonged periods of time 
• Ability to write for extended periods of time 
• Ability to work in an office setting for prolonged periods of time
• May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc. 
• Occasional reaching overhead and lifting up to 15 pounds
• Ability to converse and communicate information with others
• Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
• Potential to climb up and down steps on a daily basis
• Must be able to read and understand SDS