Assistant Accounts Payable Manager - PW010

Title: Assistant Accounts Payable Manager - PW010

State Role Title: Financial Services Spec II

Hiring Range: $85,000 - $90,000

Pay Band: 5

Agency: Department of General Services

Location: Washington Building

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of General Services (DGS) Fiscal Office is seeking an experienced, dedicated, and motivated accounting professional to serve as the Agency’s Assistant Accounts Payable Manager. This position will assist and provide backup support to the Accounts Payable Manager with DGS’s financial processes becoming more efficient, provide timely and accurate financial reports. This position will supervise related Accounts Payable processing staff and other operational transactional functions, ensuring the prompt and accurate payment of vendor invoices and employee expense reimbursements. Perform daily voucher audits and release batches into Cardinal. Research and resolve invoice problems to retain exceptional vendor relationship. Assist with training to AP Staff, Fiscal Services, and Agency staff.
DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid short-term and long-term disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Student Loan Forgiveness Program.
This position may be eligible for up to two (2) days of telework per week after six (6) months of satisfactory performance.

Minimum Qualifications

• Significant experience with Accounts Payable policies and procedures
• Experience leading a team of professionals or completion of seminars or course work relevant to an understanding of management best practices
• Significant experience and skill in the use of personal computers, business software, and financial management systems
• Strong experience developing and using spreadsheets (Microsoft Excel preferred) to effectively accomplish work and develop/improve processes
• Strong customer service experience

Considerable knowledge of:
• Accounts payable processing, general ledger, and account reconciliation
• State and federal laws and regulations governing accounts payable
• Principles of GAAP and fund accounting

Significant skill in:
• Utilizing automated financial systems, inputting and reviewing financial data
• Utilizing Microsoft Office (Word and Excel); to include utilizing formulas, pivot tables, etc., creating and developing spreadsheets to effectively accomplish work, manipulate and analyze data

Demonstrated ability to:
• Analyze financial data and transactions
• Verify a variety of fiscal and batched documents
• Perform basic computational arithmetic
• Perform accurate and timely work with detailed numerical data
• Independently establish, maintain, evaluate, and improve financial processes, systems and internal controls
• Manage and supervise a staff of professional employees while managing multiple functional priorities
• Interpret and apply fiscal policies and procedures
• Research, reconcile, analyze, and evaluate complex financial data and make sound decisions
• Communicate effectively orally and in writing with all levels of agency staffing and with central state agencies
• Train staff of all levels in Accounts Payable concepts appropriate to their daily use and function

Additional Considerations

• Knowledge of Commonwealth of Virginia accounts payable policies and procedures and related purchasing rules and regulations is desired
• Experience with Oracle Cloud or PeopleSoft ERP financial software is desired
• Experience with eVA Procurement software is desired

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The selected candidate must pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please