Specialist, Human Resources

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college, as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college's mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Specialist, Human Resources

Job Description Summary:

The Human Resource Specialist will play a key role in onboarding and assisting employees, supervisors, and candidates while supporting the recruit-to-hire process and delivering exceptional customer service in all Human Resources matters. Responsibilities include administering and maintaining applicant tracking systems, employee records, events, and other Human Resources programs, depending on the area of assignment. This role ensures efficient onboarding and HR operations while providing critical administrative support.

Job Description:

Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.

• Assist with the recruit-to-hire process to ensure the timely completion of hiring and onboarding procedures.

• Conduct new hire orientations, process onboarding steps, and update correspondence as employees transition from candidates to employees.

• Process documentation for new, current, and former employees in Workday, Ellucian Colleague, and other systems.

• Track and maintain employee credentials, ensuring compliance with required certifications, licenses, and qualifications.

• Assist with processing compensation-related actions, including job offers, salary placements, and handling Workday and Ellucian Colleague data tasks.

• Assist in the review of job postings and approvals.

• Process and track employee job changes and data changes.

• Coordinate and initiate the background check process for new and existing employees.

• Initiate, maintain, and update employee files.

• Implement, track, and maintain databases for various employee information.

• Compile, analyze, and generate customized reports for administrative and external sources.

• Serve as a liaison and information resource for applicants, faculty, and staff, consulting on issues and determining resolution or referral to the appropriate party.

• Advise and counsel on human resource issues in assigned areas.

• Conduct training sessions regarding HR procedures, policies, and processes.

• Compose and edit correspondence and develop departmental forms.

• Represent the college at unemployment hearings and appeals; investigate and respond to unemployment claims.

• Assist in responding to Open Records requests.

• Provide backup to other human resource areas or assist with updating the department’s website and HR materials.

• Plan, promote, and coordinate special employee events or programs and participate in employee orientation.

Knowledge