Sr. Administrative Assistant

In a bustling cosmopolitan area surrounded by nature, Adventist Health Portland has been one of the area's leading healthcare providers since the 1800s. In partnership with OHSU, we are comprised of a 302-bed hospital, 11 medical offices, home care services, comprehensive cancer care and a vast scope of award-winning services located throughout East Portland and the surrounding areas. There are many outdoor adventures readily available, including carving the snow at North America's only year-round ski resort, hiking along the Columbia River Gorge or taking a day trip to the unmatched beauty of the Oregon coast.

Job Summary:

Oversees a broad range of administrative and clerical duties in support of department operations. Directs workflow. Ensures a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Assists in making recommendations to management on process improvement, new processes, tools and techniques. Works with sensitive and confidential information, often involving the interpretation of policies and procedures. Assists with orienting and providing on-the-job skills training to others.

Job Requirements:

Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Two years' administrative and clerical experience in a healthcare setting: Preferred

Essential Functions:

• Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
• Creates documents, tracks budgets and assists with special projects. Maintains current calendar of Director. Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested.
• Coordinates departmental/program functions with other hospital departments. Conducts research for director. Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.
• Performs special projects/events (i.e., conferences, in-services and presentations). Prepares all departmental memos, agendas, minutes and reports.
• Organizes and maintains systematic records and reports. Assists with ordering supplies and maintaining inventory of all supplies, as needed. Ascertains files are current, accurate and complete.
• Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 90 communities on the West Coast and Hawaii with over 400 sites of care, including 26 acute care facilities, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of 37,000 includes employees, physicians and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.