Payroll Technician I/II (Multiple Positions)

Working Title: Payroll Technician I/II

Classification Title: Payroll Technician I/II

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Sunday, November 2, 2025 @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Payroll Technician I:

Under direct supervision, perform standardized duties necessary to appoint and pay Student Employees in the PeopleSoft and PIMS database. Provide high level of customer service to student employees, staff, faculty and management with walk-in customers at the front desk reception in Payroll. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. Create new hire packets, answer phone and look up employees in system to determine appropriate Payroll Technician and transfer voicemails. Distribute in-coming mail. Assist with employee verifications. Process Absence Management timesheet data entry if necessary. Filing of Payroll documents such as paper timesheets, Student Employment Payroll Transaction forms, and other such documents. Fill out and return employee verification forms. Assist with New Hire Orientations. High volume of filing of Payroll documents and record retention process. Process a high volume of payroll invoices for the College of Continuing Education for their immediate pay faculty instructors. Maintain and monitor employee leave records; run queries; review, audit, reconcile and correct data; compute net pay; process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders; enter payroll and personnel transactions; prepare documents; verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare basic reports and worksheets.

Payroll Technician II:

Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

FLSA: Non-Exempt (Eligible for overtime compensation) 

Anticipated Hiring Range: Dependent on qualifications, salary not expected to exceed $4,500 per month. Classification skill level will be determined by management based on the candidate's experience.

CSU Classification Salary Range:

Payroll Technician I: $3,738 per month - $5,446 per month 

Payroll Technician II: $4,037 per month -  $5,881 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan:  12 months