Operations Administrative Coordinator - Ontario, CA

 

 

Job ID:  494017

Exempt

 

Oldcastle Infrastructure™, a CRH company, is the leading provider of utility infrastructure solutions for the water, energy, and communications markets throughout North America. We’re more than just a manufacturer of precast concrete, polymer concrete, or plastic products. We’re a trusted and strategic partner to engineers, contractors, distributors, specifiers, and more. With our network of more than 80 manufacturing facilities and more than 4,000 employees, we’re leading the industry with innovation and a safety-first mindset.

 

Oldcastle Infrastructure - Built For Life from Oldcastle Infrastructure on Vimeo.

 

 

 

Job Summary

 

Torrent Resources is seeking a Operations Administrative Coordinator that will complement and support our growing California territory. Applicant must be a highly skilled and motivated individual with strong computer and organizational skills. Knowledge of construction and/or General Contracting will be helpful as there is great potential for growth in this role. This position reports to the Operations Manager. 
 

Key Responsibilities

•  
• Perform various clerical and administrative duties.
• Assist the operations management team in overseeing daily operations and ensuring a smooth workflow.
• SAP data entry: order, receive & allocate materials, including data entry for service entry sheets.
• Track and log field paperwork such as drill logs, daily reports, site photos, toolbox safety meetings, additional safety documents, delivery tickets.
• Prepare and submit site specific safety submittals. Prepare required safety documents for foreman as needed.
• Coordinate with the operations, commercial team and vendors to help control the timely delivery of products and services.
• Monitor the CDL driver’s daily and weekly driver’s logs.
• Monitor CDL driver’s daily pre-trip inspections on a regular basis.
• Assist the operations team with entering the daily and weekly crew schedules, in addition to reviewing the daily timecard entries.
• Track select materials inventory levels to ensure a continuous flow of materials to meet production demands.
• Onboard new staff members, process their new hire documents and guide them through our safety orientation program.
• Identify areas for process improvement and implement solutions.
• Conduct regular audits to ensure field employee compliance with industry standard safety certifications and regulatory agency safety guidelines.
• Provide general administrative support to any department as required.

 

Required Competencies

 

• Individuals must possess knowledge, skills, and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions may be performed, using some other combination of skills and abilities.
• A working knowledge of SAP project planning software.
• Possess intermediate to advanced experience with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrate proficient written and oral communication skills.
• Exhibit proficient organizational and time management skills and manage multiple tasks simultaneously.
• Possess strong interpersonal skills, good judgment, and the ability to interact in a positive, helpful manner with a wide variety of personalities and constituencies.
• Strong knowledge of operations management principles and practices.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work well in a team environment.
• Three (3) years minimum experience in a similar role.

 

Position Requirements

 

• 3+ years of experience as a Project/Administrative Coordinator or similar role in construction or related field
• Ability to review and understand civil construction drawings
• Experience with purchase orders, request and material management in SAP
• Highly motivated to achieve personal and team success
• Excellent written and oral communication skills
• Organized individual with the ability to work independently
• Proficient in Microsoft Office Suite

 

Schedule

 

•     Eight (8) hour shift, Monday thru Friday – 7:00 to 3:30 or 8:00 to 4:30

 

Compensation

 

• Base salary - $50,000 to $75,000

 

What CRH Offers You