Project Coordinator

Job Posting Title:

Project Coordinator

Req ID:

10130873

Job Description:

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

The Project Coordinator is the catalyst that brings different disciplines together to solve challenges and drive results. This position focuses team members on the integrated goals of the project and drives integration of design among all Walt Disney Imagineering (WDI) disciplines. The Project Coordinator leads efforts to integrate work across all WDI disciplines and ensures a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation, and Close-out. The coordinator provides clear communication regarding deliverables and action items. This position manages scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. The Project Coordinator must consistently maintain a broad perspective across all disciplines in order to ensure that all aspects of the work are covered, and no efforts are duplicated. The Project Coordinator is the center of communication and connection for a project team.

You will report to the Creative Development Manager

This is a Full-Time role.

What You Will Do:

• Full support of all Anaheim based Managers and Producers as required for each project assigned

• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors.

• Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all disciplines.

• Ensure integration of personnel, schedules, and disciplines for the Project.

• Compile and validate information necessary for the development of the Project Program Book.

• Compile, validate, and reconcile project data including gate deliverables and project documentation.

• Participate in the facilitation of team discussions (brainstorming sessions, strategy development sessions, etc.) in order to align the scope with budget.

• Ensure that concept designs are properly captured and understood by project disciplines in order to estimate, plan, and further design and implementation.

• Monitor the implementation of project strategies and risk mitigations.

• Lead efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and managing all contracts.

• Potentially oversee on-site arrival of materials needed to construct, produce, install, and commission attractions.

• Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to determine content.

• Potentially do research in support of creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.

• Support Producer in setting of the project team for meetings and communications.

• Be responsible for change Management -- coordinate information, define problems, and formalize recommendations for decision resolution.

• Have discretion to prioritize work deliverables and processes within agreed upon plans.

• Be empowered to make decisions on day-to-day planning of projects; Issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution.

• Partner with other project leaders in owning the scope and hiring outside vendors as well as the professional bid package for all project