Assistant Project Manager

OVERVIEW OF ROLE:

We are looking for an Assistant Project Manager to plan and coordinate projects, takes on administrative duties and independently manages some of the necessary elements to ensure projects are completed on time and within budget. The assistant project manager will provide support to the project manager by taking direct leads over various aspects of the project to ensure the project's success. This role may require overseeing project goals, creating and delivering reports, developing project schedules, analyzing data from project execution, and any other duties assigned by the project manager.
The assistant project manager will be responsible for conducting administrative duties, such as setting up meetings, drafting invoices, building estimates, taking notes, typing and distributing meeting notes, and updating project schedules. Occasionally, the assistant project manager may be required to meet with customers, contractors, vendors, engineers, planners, or other internal and external stakeholders to discuss the status, deliverables, and details of a project. The assistant project manager's main role is to create efficiency around the project management function. Therefore, the assistant project manager will spend a large portion of his/her time creating, tracking, organizing, storing, or retrieving important contracts, invoices, reports, and documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides general assistance to the Project Managers such as scheduling project meetings, taking notes at project meetings, communicating with team members about project details, preparing presentations, preparing various spreadsheets, and generating various maps/exhibits.

• Acts as the liaison with project stakeholders concerning project details and deliverables.

• Create and deliver reports.

• Update project managers on the status of the project.

• Assists with providing monthly spending projections and reporting to Management.

• Monitors overall project expenditure levels and notifies Project Manager if an over-run is anticipated.

• Prepares preliminary and/or detailed estimates and cash flows for potential projects.

• Coordinates with design and construction units for preparation of estimates.

• Review invoices for accuracy.

• Setup and conduct project status and issues meetings.

• Type and distribute meeting notes.

• Follow up on action items.

• Create, track, organize, store, and retrieve contracts, invoices, reports, and documents.

• Tracks Project Deliverable Milestones and reports progress on a regular basis.

Major Duties:

• Assist project managers in achieving project objectives.

• Review project goals and ensure project goals are achievable.

• Perform other duties as assigned by the project manager in an orderly and efficient manner.

• Coordinate and manage project tasks and deliverables.

• Provide project managers with financial intelligence by running monthly expenditure reports to track actuals vs budgeted amounts.

• Analyze expenditure expenditures to ensure project team members are charging accurately.

• Provides a complete project analysis at the end of the project covering a wide variety of financial and project-related reports (budgets, schedule, safety, productivity, etc.)

• Coordinates the approval process for initiating projects, including filling out of forms. Works with Asset Accounting Dept to establish the proper project numbers and task numbers.

EDUCATION AND EXPERIENCE:

• Associate degree in civil or electrical engineering and 8 years of directly related experience required. High School diploma with additional technical courses and a minimum of 10 years directly related experience will be considered. Other combinations of experience and education will be considered.

• Demonstrated ability to coordinate activities and work closely with several different parties on large infrastructure projects.

• Superior written and verbal communication skills.

• Understand how to use Primavera, Microsoft Office, Excel, BI Tool, or other project scheduling and tracking tools.

• Possess the ability to use analytical, financial and project management software.

WHAT WE OFFER:

• Competitive salary and incentive plan

• Premier health benefits, including an onsite wellness center

• Survivor and Disability benefits

• 401(k) retirement p