Vendor Management Analyst

Company :

Job Description : 

JOB SUMMARY

This job is responsible to manage business functions / processes such as coordinating client invoicing, pricing health promotion products and services, acting as a subject manner expert in responding to complex client RFPs, identifying opportunities and implementing solutions to improve efficiency or reduce cost, and other projects that may be assigned.  The incumbent will also oversee budget management and other departments supported.  Additionally, ensure budget data is accurately entered into Highmark’s budget system by applicable target dates, monitor monthly actual versus budget reports to identify reason for variances and to determine if corrective action is needed, servicing as a subject matter expert for cost center owners in regards to helping them understand implication of decisions to budget results.  The incumbent will also coordinate and help resolve issues with Accounts Payable and purchase orders.  

ESSENTIAL RESPONSIBILITIES

• Manage contracts applicable to vendors including negotiations, contract development and renewal, and financial reimbursement.  Act as the intermediary between Highmark and vendors.  Document vendor compliance with key contract terms / requirements.
• Review vendor invoices to ensure accuracy, compliance with contractual terms and that desired services were performed.
• Manage business aspects applicable to the sale of health promotion products and services to Highmark clients.  This includes establishing pricing, ensuring products and services sold to clients meet expectations and invoicing clients in a timely manner.  Also includes serving as a consultant applicable to client RFP responses and evaluating appropriateness of new products / services that may be offered to clients.
• Manage the budget function for department and any other relevant Health Affairs departments supported by the organization.  Includes managing Purchase Orders and compliance with Accounts Payable guidelines, entering data into the Highmark budget system consistent with senior management direction, monitoring monthly actual versus budget reports, and serving as a consultant applicable to budget issues with senior management.
• Manage projects within the constraint of scope, quality, time and cost to deliver specified requirements and meet customer satisfaction.
• Promotes a culture of performance excellence by enhancing job skills through quality process improvement and tools training / certification, participating in process and operational improvement initiatives, and building and maintaining effective relationships throughout organization to advance Performance Excellence
• Communicates effectively with customers and colleagues. Successfully articulates issues, problems and solutions.
• Other duties as assigned or requested.

EDUCATION

Required

• High School/GED

Substitutions

• None

Preferred

• Bachelor's Degree

EXPERIENCE

Required

• Experience in business environment dealing with budgets, invoicing, and contract management and / or process flows
• Experience in managing projects and working as both a team member and a sole contributor

Preferred

• Experience in a business environment dealing with budgets, accounting / finance, contract management, process flows and / or strategic planning

• Experience in managing complex projects and working as a team lead with minimal direct supervision

• Familiar with Highmark products, processes, and regulatory requirements

LICENSES or CERTIFICATIONS

Required

• None

Preferred

• None

SKILLS

• Ability to think and act independently – assume ownership of projects with minimal supervision
• Excellent communication skills – both listening as well as verbal and written communications
• Understanding of Finance, Accounting, Procurement, and / or Systems
• Ability to quickly grasp and understand new concepts and ideas
• Logical thought process – ability to identify all the steps needed to achieve desired objectives
• Interact with multiple levels from non-exempt to executive management
• Consultative skills such as envisioning a desired outcome and developing solutions to achieve that outcome

​

Language (Other than English):

None

Travel Requirement:

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

Position Type

Office-based

Teaches / trains others regularly

Occasionally

Travel regularly from the office to various work sites or from site-to-site

Rarely

Work