Administrative Assistant - Supervisor

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

MBI (T2)

Job Family:

Administration

Job Qualifications:

Skills:

Office Administration, Training and Development, Written Communication

Certifications:

None

Experience:

5 + years of related experience

US Citizenship Required:

No

Job Description:

Position Description:  

This hybrid position supervises a team of administrative assistants in addition to performing a variety of general administrative tasks in support of the day-to-day operations for federal staff in a government agency. The Supervisor works with federal staff to optimize and manage team performance and deliverables, performs quality control, and fosters a collaborative environment to empower and support administrative staff. 

Position Duties: 

Administrative Assistant duties: 

• Prepares reports, correspondence, and financial documentation; manage scheduling, travel, and records. 

• Serves as point of contact for internal and external stakeholders and assist with special projects. 

• Processes invoices and purchase requisitions; compile data for program and financial reports. 

• Drafts, edits, and distributes internal and external communications.  

• Other duties as assigned.  

 

Supervisory duties: 

• Act as mentor and provide training and technical assistance to Administrative Assistants as needed.  

• Performance Management and Onboarding:   

• Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meeting all expectations and timelines.    

• Provides updates and new guidance to the team as needed per division requirements.  

• Provides technical assistance to team members as needed.   

• Provides training for new staff on all elements of the division’s programming and GDIT processes.     

• Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.   

• Provides oversight of the quality of work and deliverables to the customer.   

• Monitors staff performance, providing additional training and feedback as needed.   

• Completes Performance Improvement Plans (PIPs) as necessary.   

• Completes