Office Assistant

About UsHighland Electric Fleets’ electrification-as-a-service (EaaS) model aims to make electric school buses and other clean heavy duty vehicles attainable for every district across the US and Canada. Our turnkey solution tackles financing, vehicle procurement, infrastructure upgrade and maintenance to create a reliable and affordable fleet for our customers.
We know that cleaner buses create healthier communities and it’s our mission to eliminate the barriers to better student health and cleaner air - just 10 electric buses will reduce the pediatric asthma risk for 1,500 students!*
We are looking for candidates that want to help support this mission…
*Source: American Journal of Respiratory and Critical Care Medicine. Based on estimates for Highland customer with large fleet
Summary:The Office Assistant will manage the day-to-day business activities of the Highland Electric Fleets office located in Beverly, MA.  This position is an on-site part-time role in our Beverly, MA office Monday through Thursday 8:30am - 1:30pm (flexible). 

Responsibilities:

• Manage office day to day operations and be a point of contact for visitors 
• Office and kitchen supplies inventory tracking and ordering 
• Maintain room reservations and office space coordination along with maintaining office furniture.  Responsible for food delivery and catering for events, meetings and new hire orientation.
• Travel arrangement for new hires and team member events.
• Expense report audits and point of contact for Expense platform (Brex).
• Coordinate regularly with the building maintenance and management team for any physical building needs and updates.  Manage mail distribution and package deliveries on a daily basis.
• Handle confidential information with discretion 

Qualifications:

• 3-5 years of relevant work experience (i.e. office management, administrative assistant) 
• Strong level of autonomy and  initiative in project and task completion along with proactive mindset assessing office needs for smooth day to day operations
• Ability to prioritize responsibilities and projects along with day-to-day operations
• Verbal and written communication skills; able to communicate with all levels of the organization and external partners
• Team player mentality with a passion for creating a positive and productive work environment and space 

Highland Electric Fleets provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Highland Electric Fleets complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.