Administrative Legal Secretary - Criminal

This position requires a typing test of with a minimum score of 55 wpm with 7 or less errors to be taken at the Texas Workforce Commission at 2626 JBS Parkway in Odessa, Texas.

Department: Legal Reports to: City Attorney

Summary: Responsible for performing certain legal secretarial duties within the Criminal Section of the Legal Department.

Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following:

• Prepares and disseminates cases that are placed in the ancillary docket.
• Types and checks for accuracy in correspondence and routes to the appropriate attorney.
• Prepares legal letters, researches bad addresses, and prepares other related legal documents and forms.
• Interacts with other departments to ensure cases are updated with correct spelling of names and addresses in Incode.
• Indexes and organizes certain operational files and records in the prosecutor's office.
• Performs receptionist and telephone answering duties in the Criminal section of the Legal Department Office, communicates with attorney's offices in references to trials, settings and offers.
• Provides information to the public concerning complaints and City and Legal Department procedures.
• Collects and organizes data for special legal reports, forms and summaries for attorneys in the City Attorney's office.
• Performs as a Notary Public.
• Contacts witnesses in cases, including victims and police officers and schedules appointments.
• Processes cases to the municipal court for trial setting when needed.
• Supports the departmental operations with regular and timely attendance.
• Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information.
• Performs other duties as required or assigned of the Legal Department.
• Demonstrates good customer skills, courteously, efficiently, and effectively.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed above; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Minimum Qualifications:

Education, Training and Experience Guidelines:

• High School Diploma or GED certification required;
• Two years' progressively responsible secretarial and/or Legal office experience.

Knowledge, Skills and Abilities:

• Ability to compose routing letters and memoranda.
• Ability to make decisions in accordance with City and Department policies and regulations.
• Possess and maintain necessary qualifications to be a notary public.
• Ability to use a personal computer, software, dictating, and phone equipment.
• Ability to speak Spanish is advantageous but not required.

License and certification requirements: A valid Driver's License is required.

Physical demands and working environment: Work is performed in a standard office environment.

Skills test: Typing test with a minimum score of 55 wpm with 7 or less errors.