Administrative Assistant(ZR_23498_JOB)

This is a remote position.

Schedule:

• 25 hours/week, Monday to Friday 1 PM to 6 PM but can be a bit flexible
  

Client Timezone: AEST (Melbourne, Australia)

Responsibilities:

• Download and organize project documentation from various systems regarding existing infrastructure (water mains, gas mains, telecommunications)
  

• Create and maintain organized folder structures in Google Drive and OneDrive for project documentation
  

• Process and register daily equipment safety check forms from field operations
  

• Download and compile timesheet data into spreadsheets for payroll processing
  

• Support project documentation delivery to clients through shared drive management
  

• Download and organize field operation forms and maintain tracking registers
  

• Pre-populate quoting templates for sales inquiries
  

• Process pre-quoting activities from the estimating email inbox
  

• Update progress spreadsheets for client communication
  

• Primary focus on back-office administrative support
  

• No direct customer interaction required
  

• Reporting to Operations Manager
  

• Supporting construction project documentation management
  

• Flexibility to potentially expand role responsibilities over time
  

Requirements:

• Strong English communication skills
  

• Proficiency with cloud storage systems (Google Drive, OneDrive)
  

• Experience with spreadsheet management and data entry
  

• Attention to detail and organizational skills
  

• Ability to work independently
  

• Basic understanding of business documentation processes
  

• Comfortable with multiple software systems and platforms
  

Independent Contractor Perks

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job