Payables Assistant

Responsibilities:

Job Duties include but are not limited to:

• Process and verify invoices for accuracy, ensuring proper coding and approvals.
• Manage vendor payments, ensuring timely and accurate disbursements.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records, including W-9 forms and payment terms.
• Assist with month-end closing and financial reporting related to accounts payable.
• All other duties as assigned.

Qualifications:

• Demonstrated ability to work accurately with numbers and a high level of numeracy.
• 2+ years of experience in accounts payables desired but not required.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Excel, Word, Outlook), big plus if experience with accounting software.
• Attention to detail and problem-solving skills.
• Excellent communication and interpersonal skills.
• Associate or bachelor’s degree in accounting, business administration, or a related field preferred.

Physical Demands:

Physical demands include but are not limited to:

• Prolonged period of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.
• Reasonable accommodations for disabilities will be provided, both short and long term.