Associate Project Manager, PDS Projects

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SUMMARY

JLL is currently seeking a dynamic individual for the role of Associate Project Manager to provide reliable, timely, and professional support, and assist with the day-to-day project management and move activities. The position entails working with a group of internal and external stakeholders at all levels of the organization. The successful candidate will require the necessary experience with minimal oversight to plan, prioritize, and organize a diverse workload. Responsibilities will include all move related activity in the assigned region along with management of select projects such as restacks, VP Office relocations, AV improvements, FM/Engineering repairs and upgrades, interior fitouts, and minor renovations.

ESSENTIAL FUNCTIONS

● Proactively manage project related issues on account or assignment

● Be the single point of contact for all move management activities

● Plan and manage successful relocations and manage the majority of a project by self and/orsupervise move and other necessary vendors to perform project assignments

● Ensure client satisfaction throughout the relocation management process

● Ensure all relocation management activities are performed in a manner consistent with

documented processes and in accordance with the client’s and JLL's policies and

procedures

● Develop and implement relocation project plan, schedule and budget through collaboration

with the facility, project and construction managers and ensure adherence

● Develop and maintain project schedule in client's preferred format

● Perform data input into required JLL and client systems to maintain occupancy information

and ensure data accuracy

● Ensure compliance with all key performance indicators

● Receive and process client move requests

● Participate in planning meetings hosted by the client, Occupancy Planning and other key

stakeholders

● Prepare/update project status reports, review invoices and ensure timely payment, update

tracking reports and maintain files for due diligence and financials

● Procure and manage move labor, including vendor/contractor bidding process, evaluate

proposals and recommend selection of vendor/contractor

● Incorporate “best practices” into relocation projects

● Initiate and manage meetings to review move schedules with move vendors and key

stakeholders

● Manage supporting suppliers (technology, tele/data, furniture, etc.)

● Ensure all project initiation, execution and closeout documentation are complete

● Manage work order and small project management, including but not limited to furniture

reconfigurations and space enhancements

● Determine the pricing for any non-baseline work requested (i.e. construction-related needs,

furniture reconfigurations, people relocations that exceed baseline parameters, etc.)

● Plan, schedule and implement relocations, providing the main client contact with scheduled

dates, move instructions, and move orientations for large groups as required

● Provide move signage, general move directions, and be present on campus or at the move

site, available to answer questions and resolve post-move issues

● Initiate meetings to review move schedules with move vendors and key stakeholders

● Manage the post-move help desk, update the post-move database and manage the status of punch list items to resolution

● Plan and direct client file planning and mapping from source location to destination location.

● ​Develop scope, schedule and budget for assigned projects and adhere to client KPI’s

● Identify and address areas of concern regarding potential risk surrounding pro