Staff Accountant Accounts Payable and Operations (84433)

Job DetailsLevel: ExperiencedJob Location: Pioneer - San Jose, CA 95118Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $75,000.00 - $85,000.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Finance 

Position: Staff Accountant – Accounts Payable & Operations

Location: Pioneer, San Jose, Ca

Reports To: Controller

Type: Full Time, Exempt

Compensation: $75-85K Annually

ABOUT HOMEFIRST

Established in 1980 HomeFirst is a nonprofit organization passionately working to end homelessness. We serve the Bay Area and Sonoma County community through low barrier programming and systems leadership-meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort. 

OUR VALUES

Kindness: We act with empathy toward others.
Passion: We ignite change to fulfill our mission.
Excellence: We deliver exceptional service to our communities.

POSITION OVERVIEW

The Staff Accountant – Accounts Payable & Operations is a full-time, salaried accounting professional responsible for managing all accounts payable functions and supporting broader accounting activities. This entry-level role is ideal for a candidate who is detail-oriented, adaptable, and eager to learn, with strong communication and problem-solving skills. The Staff Accountant – Accounts Payable & Operations will maintain accurate financial records, assist in month-end closing, and ensure the integrity of financial data while efficiently performing accounts payable operations, including high-volume check runs and payment processing.

PRIMARY RESPONSIBILITES

Accounts Payable & Payment Processing

Review invoices to ensure proper approval, coding, and compliance before posting and payment. 
Prepare and execute check runs, including: 

Compiling all required payments for the period 
Identifying priority items and deadlines 
Determining the most appropriate payment method (check vs. electronic) 
Securing necessary approvals before processing 
Processing payments accurately and on time, maintaining proper documentation 


Process checks requests, vendor invoices, and prepare deposits. 
Maintain and update 1099/W9 records. 
Reconcile vendor statements, research discrepancies, and resolve issues in a timely manner. 
Input and maintain accurate accounts payable records in the accounting system. 
Generate accounts payable reports and analyze payment schedules. 
Maintain organized filing systems for all accounts payable documentation. 

Month-End & Financial Support

Assist with month-end closing procedures and journal entries as needed. 
Support audits and other accounting requests related to accounts payable. 
Perform other accounting duties as assigned to support departmental goals. 

Systems & Process Improvement

Learn and adapt quickly to new accounting systems and processes. 
Identify opportunities to improve workflow, efficiency, and data accuracy. 
Utilize Excel and other tools for data analysis, reporting, and problem-solving. 

Professional Skills & Collaboration

Communicate effectively with internal teams, vendors, and external partners. 
Demonstrate strong problem-solving and critical thinking abilities. 
Maintain a professional attitude, high work ethic, and attention to detail. 
Work collaboratively with colleagues across departments and adapt to changing priorities. 

BENEFITS

HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers’ compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.

ORGANIZATIONAL EQUITY STATEMENT

At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.

HomeFirst is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal his