Executive Administrative Assistant

Executive Administrative Assistant

 

Location:                             Birmingham, MI – Hybrid

Benefits Offered                Vision, Medical, Life, Dental, 401K.

Employment Type              Full-Time

Compensation                    $80,000.00 - $105,000.00 (Range applies to US candidates only) + Benefits/Variable Comp./Equity - Range may vary based on experience. 

 

ABOUT THE JOB

OneStream is looking to add an experienced Executive Administrative Assistant (EA) team member to our operations team. This individual is the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leadership within our Solution Network and Product Commercialization functions. The EA also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

RESPONSIBILITIES

Primary Responsibilities:

• Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Senior Leaders’ schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Executive or Senior Leader's time and office.
• Provides a bridge for smooth communication between the Senior Leadership’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Senior Leaders updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation.
• Ensures that the Senior Leaders’ bios are kept updated and responds to requests for materials regarding the Leadership and the organization in general.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups.
• Assist with timely expense reporting for the Senior Leadership team.
• Assist with miscellaneous research and purchasing.
• Partner with cross functional partners as appropriate - including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.)
• Attending staff meetings and take meeting notes.
• Collaborate with and across the administrative community as an active and engaged member.
• Providing backup support for other EAs or executives.
• Provides guidance and support across the administrative community, leading by example in all interactions.
• Assist with Ad hoc projects as needed.

QUALITIES OF A SUCCESSFUL CANDIDATE

Formal Education and Certification

• Bachelor’s degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.

Knowledge and Experience

• 5 to 10+ years of experience supporting C-Level Executives, preferably in a public organization.
• Proven administrative experience and background.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

 

Personal Attributes

• Ability to maintain the upmost confidentiality standards.
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience and interest in internal and external communications
• Attention to detail.
• Legally authorized to work for any company in the United States without sponsorship.

 

WHO WE ARE

OneStream is how today’s Finance teams can go b