Insomniac - Project Manager, Production & Operations

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you have an enthusiasm for production and excel at production project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of production and operations. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac is currently seeking a Project Manager for Production & Operations that is detail-oriented and experienced in assisting with the production and operations of live music events as well as other special projects. This person will provide direct support and report to the SVP of Production, Operations & Experience to ensure a cohesive coordination of all pre-show, on-site, and post-show productions. This is not a remote position and reports into our Las Vegas, NV office on a hybrid schedule.

RESPONSIBILITIES

• Maintain day-to-day flow of projects in production and operations

• Create and maintain project timelines

• Maintain changes in operational documents such as pressure points manager assignments, command post dispatch guide, meeting agendas and notes.

• Help create and maintain event budgets, updates and collection of information from department managers along with festival producer

• Support purchase order system and management in conjunction with the budget tracker files

• Track all quotes and submitted invoices

• Manage post show invoice review and submission as required and facilitate final sign offs with department heads, production finance, and reconciliation team

• Manage and see through inception to execution of ancillary projects as needed

• Help facilitate after action meetings and collect show data with festival Project Managers to create useful document for future planning

• Process invoices and payment requests in conjunction with the accounting team and processes

• Analyze and review travel requests and organize for Producer so that approvals and adjustments can be made based on what is actually needed for the event

• Facilitate weekly festival meetings; organize attendees, scheduling, set up and take/distribute notes

• Partner with internal HR team to assist in generating offer letters, completing temp staff paperwork, and onboarding seasonal employees as needed by Production & Operations managers

• Support producer with gathering departmental updates as needed for all assigned shows

• Provide build/strike schedule updates and coordinate with all departments for a global schedule

• Collect and communicate CAD mapping updates as needed

• Track project process in Asana and provide updates to all stakeholders

• Review per diem requests for department (when applicable)

• Schedule daily production meetings across all departments during show builds and strike when on site

• Liaise between Producers and department heads to ensure all event directives are achieved

• Provide clear, concise communication with all relevant stakeholders as directed

• Source and procure various onsite assets as needed

• Recruit, train and onboard members on the team both directly and partnering teams

• Other special projects and tasks as assigned as needed in a project management role

• Some travel will be required (economy)

• Additional responsibilities as needed

QUALIFICATIONS

• 5+ years’ experience in live event planning and producing

• Proven ability to manage teams for planning and building large-scale events, tours or music festivals

• Proficient in spreadsheets, database management systems and analysis via various platforms and software

• Must be motivated with an “Everything is possible” attitude

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