Senior Administrative Assistant (Administrative Support Assistant III) Enterprise Consumer Product

Center 3 (19075), United States of America, McLean, Virginia

Senior Administrative Assistant (Administrative Support Assistant III) Enterprise Consumer Product

Capital One is seeking a highly motivated, multitasking Administrative Support Assistant III to provide exceptional support to 4 to 6 leaders in a dynamic, technology-driven environment. In this role, you will collaborate with multiple leaders to manage administrative tasks, allowing them to concentrate on departmental and company objectives.

As a quick thinker, your ability to adapt to shifting demands and priorities will be essential. You are resourceful and self-sufficient when tackling new tasks and projects, using your problem-solving skills to navigate challenges effectively. Your communication style is approachable yet clear and concise. As the gatekeeper and extension of your leaders, you will play a central role in the team's operations, contributing significantly to a well-organized, efficient, and productive work environment.

In this diverse role, you will wear many hats! Your responsibilities will include strategically managing complex schedules through effective prioritization and organization, coordinating travel arrangements, creating expense reports, and disseminating information efficiently. As a team ambassador, you will showcase your proficiency in writing and proofreading, ensuring impeccable grammar and composition in all communications.

Responsibilities:

• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

• Prepare professional business communication documents including memos, letters, and emails 

• Build and maintain good business relationships with executives and administrative staff across the organizations 

• Participate in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events

• Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.  

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 2 years of Administrative experience

• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
    

Preferred Qualifications:

• Associates Degree

• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment 

• At least 3+ years of calendar management supporting multiple executives

• At least 1+ year of meeting and event planning experience

• Experience setting up video conference and Zoom/Skype technology for meeting user

• Experience planning ahead and managing time effectively

• Excellent written and verbal communications

• Excellent organizational skills
   

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

New York City (Hybrid On-Site): $83,400 - $95,100 for Admin Support Assistant III