Executive Assistant, Sales Leadership

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Executive Assistant – Commercial Sales Leadership

Position Summary

The Executive Assistant provides high-level administrative, operational, and strategic support to two senior Commercial Sales Executives within the North America Diagnostics Commercial Organization. This role serves as a trusted business partner to executive leadership in a fast-paced, revenue-focused environment, enabling effective execution of commercial priorities, customer engagement strategies, and cross-functional initiatives.

The ideal candidate thrives in a highly visible role requiring exceptional organizational agility, executive presence, discretion, and the ability to manage competing priorities across multiple senior stakeholders.

Key Responsibilities

Executive Leadership Support

• Provide comprehensive executive support to two senior Commercial Sales leaders, managing day-to-day operational and administrative priorities.
• Act as a strategic partner by anticipating leadership needs, identifying potential conflicts, and proactively driving solutions.
• Support execution of key commercial initiatives, leadership priorities, and customer engagement activities.
• Ensure executives are fully prepared for internal leadership meetings, customer interactions, board-level presentations, and field engagements.

Calendar & Meeting Management

• Manage complex and high-volume executive calendars across multiple time zones with competing priorities and frequent changes.
• Coordinate internal leadership meetings, customer calls, national sales reviews, and strategic planning sessions.
• Prepare agendas, presentations, briefing materials, and meeting documentation.
• Track action items, deadlines, and follow-up activities to ensure timely execution and accountability.

Travel & Event Coordination

• Coordinate domestic and international travel arrangements aligned with customer meetings, field visits, sales leadership meetings, conferences, and industry events.
• Manage complex travel logistics and rapidly adapt to schedule changes in a dynamic commercial environment.
• Process and reconcile executive expense reports in compliance with company policy.
• Support planning and logistics for national sales meetings, leadership offsites, trade shows, and customer events.

Executive Communications & Stakeholder Management

• Serve as a primary liaison between Commercial Sales leadership and internal stakeholders including Marketing, Finance, HR, Operations, Sales Operations, and external partners.
• Draft, edit, and manage executive communications, presentations, reports, and correspondence.
• Prioritize incoming communications and ensure timely response, escalation, and follow-through.
• Maintain strong working relationships across all levels of the organization while demonstrating professionalism and confidentiality.

Customer & VIP Engagement Support

• Coordinate executive-level customer meetings, strategic account visits, and VIP engagements.
• Partner with Commercial, Marketing, and Customer Experience teams to deliver a seamless and professional customer experience.
• Support customer-facing activities including executive briefings, hospitality coordination, and event logistics.

Reporting & Business Operations Support

• Develop and maintain executive presentations, dashboards, reports, and commercial performance materials.
• Assist with pipeline reviews, forecasting support, sales analytics, and business performance updates.
• Support preparation of leadership review materials, executive summaries, and strategic business updates.
• Coordinate special projects and operational initiatives supporting commercial effectiveness.

Financial & Administrative Support

• Assist with tracking departmental budgets, travel and entertainment expenses, and invoice processing.
• Support annual budget planning activities and monthly expense monitoring.
• Prepare basic financial reporting and administrative analysis to support executive decision-making.

Office Operations & Process Coordination

• Maintain organized systems for confidential documents, business materials, and executive records.
• Facilitate efficient communication and